Assistant Director of Events & Facilities

: Job no: 520393 Work type: On Campus Location: Normal, Illinois

Title: Assistant Director of Events & Facilities Division Name: Presidential Department: Arena/Fld Hse Facilities

Job Summary

The Illinois State University Athletics Department is committed to academic and athletic excellence as it prepares today's student-athletes to become tomorrow's leaders. This position directly contributes to that mission by coordinating the management of intercollegiate athletic events and facilities. This position is responsible for planning, organizing; staffing, and managing assigned intercollegiate athletic events and activities, and assisting with the administration of Missouri Valley Conference Championships & IHSA State Championship events. This position is responsible for all aspects of Horton facility operations. This includes day-to-day operations, event scheduling, maintenance requests, and responsible for the safety and security of the facility. This position assists in the planning and monitoring of repair, rehab, and maintenance projects.

Additional Information

University Benefit Highlights:

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here:

Salary Rate / Pay Rate

$43,890 - $45,000 annual

Required Qualifications

1. Bachelor's degree or equivalent in hospitality, marketing, public relations, communications, business administration, student affairs, sports management, or a closely related field. 2. One (1) year (12 months) of professional work experience in athletic events and game operations at the collegiate level or general knowledge of athletic facility operations. 3. Valid driver's license. 4. Demonstrated interpersonal and communication skills and the ability to develop positive relationships with a variety of populations. 5. Demonstrated organizational and planning skills.

Preferred Qualifications

1. Master's degree in hospitality, marketing, public relations, communications, business administration, sports management, recreation management, or a related field, or in progress. 2. One (1) year or more of previous event management experience and/or facility operations in collegiate or professional athletics. 3. Supervisory experience including hiring, promotion, and scheduling of staff for events, competitions, and services.

Work Hours

Core work hours are 8am - 4:30pm, Monday through Friday. Frequent evening and weekend availability required.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations across campus as needed to complete day-to-day work. 3. Effectively communicate on a daily basis. 4. Visual acuity to operate motor vehicles or heavy equipment (such as golf carts)

Proposed Starting Date

June 2025

Required Applicant Documents

Resume Transcripts - See Special Instructions to Applicants for additional options

Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Certification of Retirement Annuity

Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline. Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline: Fax: 309.438.0011, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Mackenzie Chapman Human Resources 309-438-3092 [email protected]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 06/03/2025 01:40 PM CST Application Closes: 06/06/2025 11:55 PM CST