Senior Administrative Assistant

BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

Overview:

An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an office or department. This role involves managing daily administrative tasks, coordinating communication, organizing schedules, and assisting teams or executives as needed.

Key Responsibilities:

• Manage day-to-day office operations, including answering phones, greeting visitors, handling mail, and maintaining office supplies.

• Coordinate meetings, appointments, and travel arrangements for staff or leadership.

• Prepare, edit, and proofread documents, presentations, spreadsheets, and reports. Maintain organized filing systems (digital and physical).

• Serve as a point of contact between internal staff, clients, and external partners. Draft and respond to emails and other correspondence.

• Input and manage data with accuracy. Maintain databases, logs, and records.

• Organize logistics for team meetings, trainings, or small events; prepare agendas, materials, and meeting minutes.

• Process invoices, track expenses, manage purchase orders, and support budgeting tasks (depending on the organization).

• Assist with special projects, departmental requests, and other tasks assigned by managers.

Skills & Qualifications:

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Proficiency with Microsoft Office and common office software

• Attention to detail and accuracy

• Professionalism and strong customer service skills

• Ability to handle confidential information

• Problem-solving and adaptability

Education & Experience:

• Associate's Degree, Bachelor's Degree preferred

• Prior administrative or office support experience preferred

The salary range for this role is $75,000 up to $80,000 USD (subject to the candidate meeting the specific skills, experience, education, and qualification requirements)

Salary:

$41,714.00 - $69,000.00

Pay Type:

Salaried

The above represents BMO Financial Group's pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.

BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit:

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

To find out more visit us at

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.