Payroll Specialist

Description

The Payroll & Timekeeping Specialist is responsible for managing time tracking and payroll administration for approximately 415 salaried and hourly employees across 24 locations, with continued growth expected. This role ensures employees are clocking in and out accurately, manages new hire setup in payroll systems, assists with invoicing, and supports general back-office functions. This individual will also travel to different sites to set up time tracking clocks as needed. Set up new hires in Paylocity and ensure accurate entry of employee information Maintain employee changes including pay rates, role changes, and location updates Coordinate payroll data submission in Paylocity (payroll taxes handled by Paylocity) Track and manage payroll-related data for salaried and non-salaried employees across multiple locations Monitor and ensure accurate employee clock-in and clock-out activity using Timerack Identify, research, and resolve timekeeping discrepancies before payroll processing Maintain time tracking and payroll records in alignment with company policies Assist with invoicing, utilizing established templates and processes Review invoices for accuracy; note that approximately 95% of invoices are standardized Support additional administrative and back-office tasks as needed

Skills

Invoice processing, Accounts payable, Microsoft office, Time Tracking, Payroll, Invoicing, Payroll processing, Accounting, Paylocity, Time Rack ERP

Top Skills Details

Invoice processing,Accounts payable,Microsoft office,Time Tracking

Additional Skills & Qualifications

Timerack - Time tracking ERP Paylocity - Payroll processing ERP Experience with payroll and/or time and attendance systems preferred Strong attention to detail and ability to manage data across multiple locations Comfortable working with payroll systems and learning new technology Strong organizational and communication skills Willingness to travel to company sites as needed

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Wheaton, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wheaton,IL.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.