Accounting Clerk

Position Overview

The Accounting Clerk will support the Staff Accountant and Accounting Manager by assisting with daily accounting operations and administrative tasks. Primary responsibilities include entering orders, performing accounts receivable follow-up, preparing bills for payment, reconciling freight charges, and assisting with daily invoicing. This position requires strong attention to detail, accuracy, and communication skills.

This is a part-time role designed to provide coverage during the Accounting Manager’s maternity leave, with the potential for long-term employment based on performance and business needs.

Specific Position Requirements

• Minimum of one (1) year bookkeeping or accounting support experience


• Associate’s Degree preferred


• Strong proficiency with MS Excel, MS Word, and standard sales/purchase order software


• Experience working with ERP and/or project management systems


• Understanding of chart of accounts and general ledger bookkeeping


• Strong communication with clients and vendors regarding AR and AP matters


• Ability to accurately match purchase/work orders to invoices and record necessary data


• Ability to reconcile FedEx and UPS invoices and bill customers for additional charges (duties, returns, etc.)


• Serve as liaison between sales, procurement, art, and production teams as needed


• Process customer requests such as orders, quotes, changes, and cancellations


• Update Sales Orders, Trello cards, and Work Orders when quantities or details change


• Create customer invoices based on Sales Invoice Requests and ensure accurate data entry


• Ensure all sales orders include correct billing/shipping details, net terms, dimensions, and payment information


• Follow up on delinquent AR accounts and assist customers with payment inquiries


• Perform daily invoicing and assist with reconciling duties during the Accounting Manager’s leave

Basic Requirements

• Well-organized with excellent written and verbal communication skills


• Comfortable using a computer with accurate typing skills


• Strong spreadsheet skills and familiarity with common office tools


• Customer service mindset with the ability to communicate professionally with clients, vendors, and internal departments


• Strong multi-tasking, time management, and analytical skills


• Impeccable attention to detail and accuracy


• Ability to thrive in a fast-paced environment


• Friendly, flexible, and team-oriented


• Strong sense of urgency and ownership of assigned tasks

Position Type

This is a part-time position, approximately 3 days per week (8:00am–4:30pm), with the option to work remotely after training. This role will work primarily at our Elk Grove Village facility. Occasional after-hours email communication may be required based on business needs.