Office Assistant

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

Job Summary

The Office Assistant provides administrative and operational support for hiring, onboarding, employee records, compliance, training, and payroll‑related processes. This role works closely with field locations, HR, payroll, IT, and third‑party vendors to ensure employee data is accurate, compliant, and processed in a timely manner. The Office Assistant plays a key role in maintaining smooth workforce operations in a fast‑paced environment.

Key Responsibilities

• Process manpower hiring requests from field sites using Workday
• Complete I‑9 verification and onboarding through Fountain, including Phase 2 and deployment instructions
• Set up employees for pre‑employment, probable cause, post‑accident, and DOT (CDL hiring) drug screens
• Run background checks for new hires using DISA
• Schedule random drug screens through DISA
• Manage DISA rosters and code DISA invoices accurately
• Process MVR reports for approved drivers through TrueScreen
• Support CDL hiring and compliance documentation
• Coordinate training setup for new hires and current employees, including BSLN, TRMA, HASC, and ISN
• Manage supervisory organization updates in Workday
• Upload documentation related to employee changes, and maintain accurate employee records
• Submit IT tickets for system or integration issues
• Update craft positions and employee information within Workday
• Enter and process employee terminations
• Process pay rate changes, including promotions, decreases, and shift differentials
• Pull pay rates and process terminations in J&E
• Update tax elections and set up payroll deductions
• Run and review payroll audit reports to resolve payroll rejections or employee master issues
• Process check requests as needed
• Track IDPH renewals and required license trainings for employees
• Order office supplies and FedEx labels
• Support miscellaneous administrative and clerical requests as assigned

Qualifications

• Bilingual in English and Spanish preferred
• Strong verbal and written communication skills
• Strong organizational skills with attention to detail
• Proficiency with Microsoft Word, Microsoft Excel, and Adobe PDF
• Ability to manage multiple priorities and handle confidential information appropriately
• Experience with Workday HRIS highly preferred

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.




About Us:


BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.


BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.








Notice to all potential job candidates:


Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at [email protected] and provide the name of the individual and any other documentation or proof of such an act.

#LI-SW1