Corporate Administrative Secretary

The Korte Company is seeking a Corporate Administrative Secretary to join our team in Highland, IL . This position will be responsible for support across multiple departments, managing a variety of administrative, corporate, and compliance-related tasks. The ideal candidate will have previous administrative experience and meticulous attention to detail , excellent communication skills and a reliable work ethic.

ESSENTIAL FUNCTIONS

• Provide administrative and clerical support to multiple executives


• Coordinate travel arrangements and process related invoices


• Assist with planning company events, dedication gifts and groundbreaking plaques


• Help prepare materials for audits and tax filings


• Manage internal calendars and distribute event ticket


• Maintain corporate records, including stock and business registrations


• Prepare Advisory Board meeting materials


• Assist in preparing and managing contracts, including owner and subcontractor agreements


• Coordinate joint venture agreements and legal notices as


• Ensure timely submission of government reports (e.g., small business, DOL, executive compensation).


• Maintain and update registrations and reporting in platforms like SAM.gov


• Track and support government contract compliance and documentation


• Perform general secretarial duties, including scheduling meetings, filing, and handling correspondence and overnight mailings


• Supervise and coordinate the activities of administrative staff

MINIMUM QUALIFICATIONS

The characteristics listed below are representative of those
sought to perform this job successfully.

• Strong organization and time management skills


• Dependable


• Self-starter and motivated with minimal supervision


• Ability to prioritize and multi-task within time constraints


• Excellent written and verbal communication skills


• Professional in actions and appearance


• Ability to handle confidential information with discretion


• Proficiency in Microsoft Office Suite and document management systems

EDUCATION + EXPERIENCE

Qualified applicants will have:

• High school diploma or equivalent required


• 5+ years of secretarial and/or administrative experience is required


• Experience with contract administration and government reporting platforms (e.g., SAM.gov) a plus


• Prior experience in the construction industry is a plus

ABOUT THE KORTE COMPANY 

The Korte Company was founded in 1958 on the belief that professionalism, quality and value added services are fundamental to a successful company.  More than sixty years later, that philosophy has earned Korte the reputation for delivering high quality, responsive services to our clients nationwide.  Korte pursues large construction projects from offices in St. Louis, MO, Highland, IL, and Las Vegas, NV. 

This position is eligible for our competitive pay and benefits package including annual discretionary bonus subject to company and individual performance. Additional comprehensive benefits include medical, dental, vision, FSA/HRA, life, disability, 401(k), parental leave, phone allowance, vacation, sick time and company paid holidays. Role and compensation decisions are dependent on a variety of factors including education, qualifications, experience, skills, training, certifications, location, etc. Only fully qualified candidates should apply. No phone calls, direct mailings or drop-in inquiries allowed. The Korte Company is an Equal Opportunity Employer.