Office Administrator

Office Administrator — Rhino Tool Company

Location: Kewanee, Illinois
Reports to: General Manger

The Role

As Office Administrator, you will provide essential day-to-day administrative and financial support that keeps our small manufacturing operation running smoothly and efficiently. You will own key back-office processes including invoicing, commissions, shipping resolution, customer credit, and general office coordination — while supporting the sales, operations, and leadership teams in a hands-on, collaborative environment.

You will be a reliable, detail-oriented team member who helps maintain accurate records, resolves issues quickly, and contributes to a positive, organized workplace culture.

Key Responsibilities

· Invoice Processing: Accurately process vendor invoices (accounts payable) and customer invoices (accounts receivable) in a timely manner; ensure proper coding and approvals.

· Commission Processing: Calculate, prepare, and process sales commissions according to company policy.

· Shipping & Logistics Support: Resolve shipping issues with carriers, customers, and internal teams; process trade show inventory returns and reconcile related documentation.

· Customer Credit Administration: Complete customer credit applications, maintain credit files, and support accounts receivable follow-up as needed.

· Mail & Correspondence: Open, sort, and distribute daily incoming mail; prepare and process outgoing mail and shipments.

· Office Operations & Support: Manage office supplies inventory and ordering; answer phones, greet visitors, and provide general administrative assistance to the team.

· ERP & Data Discipline: Perform accurate data entry and record maintenance in Sage X3 (or similar ERP system); support document scanning, filing, and basic reporting.

· Additional Support: Assist with ad-hoc projects for sales, operations, finance, or leadership; help with basic HR administrative tasks (e.g., new-hire paperwork) as needed.

What You’ll Bring

· 2+ years of experience in office administration, accounts payable/receivable, bookkeeping, or a similar administrative role (manufacturing or industrial environment preferred).

· Strong proficiency with Microsoft Office (especially Excel) and comfort learning or using ERP systems — Sage X3 experience is a plus.

· High attention to detail, excellent organizational skills, and accuracy in financial/administrative tasks.

· Reliable, proactive, and able to work independently while supporting a small, fast-paced team.

· Positive attitude, strong communication skills, and a customer-service mindset.

· Willingness to work onsite in Kewanee, IL.

Why Rhino Tool

· Legacy brand + active investment: A trusted name in post-driving solutions, with a clear plan for product and market expansion.

· Real impact: Your work directly supports daily operations, cash flow, and customer satisfaction in a small company where every role matters.

· Growth opportunity: Join a team that values initiative and offers the chance to grow with the company.

Compensation & Benefits

Competitive base salary, benefits package, and paid time off.

How to Apply

Please send your résumé and a brief note highlighting your experience with invoicing, ERP systems, or office process improvements to [email protected].

Tip: Include specific examples of how you’ve handled accounts payable/receivable, commission processing, or improved administrative efficiency in a previous role.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person