AP/AR Clerk

Job Title: AP/AR Clerk
Reports To:  Club Accountant
Direct Reports: None
FLSA Status: Non-Exempt - Hourly
Salary: $26.00 + holiday bonus

Saddle & Cycle Club is a prestigious private club known for its impeccable service, luxurious amenities, and vibrant community. With a legacy spanning over a century, we offer an unparalleled experience. We are currently seeking a Director of Facilities to join our team and be part of an esteemed organization dedicated to providing exceptional experiences to our Members and their Guests.

JOB SUMMARY
The AP/AR Clerk will perform a range of accounting and clerical tasks related to the maintenance and processing of accounts payable and accounts receivable transactions. This role ensures accurate and timely financial recordkeeping, supports month-end closing procedures, and maintains effective communication with Members, vendors, and internal departments/stakeholders. The AP/AR Clerk plays a key role in maintaining the Club's financial integrity by ensuring that invoices are paid and receivables are collected in accordance with established policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES
Accounts Payable (AP):

• Enter and process vendor invoices and credit memos into the accounting system in a timely manner.

• Verify invoice accuracy, approvals and payment terms.

• Reconcile vendor statements and resolve invoice discrepancies or payment issues.

• Code credit card transactions to appropriate general ledger accounts and departments.

• Maintain accurate records of payments, credits, and vendor correspondence.

Accounts Receivable (AR):

• Communicate with Members regarding payment status, billing questions, or disputes.

• Collects revenue by reminding delinquent accounts and notifying Members of insufficient payments.

General Responsibilities:

• Maintain organized records of financial transactions and supporting documentation.

• Collaborate with internal department heads to resolve issues.

• Identify opportunities to improve efficiency and accuracy in AP/AR processes.

• Maintain financial security by following internal accounting controls.

• Maintain financial historical records by filing accounting documents.

• Contribute to team effort by accomplishing related results as needed.

• Update job knowledge by participating in educational opportunities.

• Responsible for upholding the mission, policies, and procedures of the Saddle & Cycle Club including the Constitutional and Operational By-Laws and Team Member Handbook.

• Always act in the best interests of the Club. 

• All other duties as assigned and not outlined above.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience:
High School Diploma; college coursework in accounting or business preferred. Clubs preferred but not required.

Language Skills:
Ability to effectively read, analyze, and interpret reports and business correspondence. Ability to effective present information and respond to questions from  Members, Guests, Vendors, Managers, and Team Members.   

Mathematical Skills: 
Ability to work with basic mathematical concepts such as probability, division, addition, subtraction, and multiplication.  

Reasoning Ability: 
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  

PHYSICAL DEMANDS  
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the Team Member is regularly required to stand, walk, and talk or hear. The Team Member frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and climb or balance.  The Team Member is occasionally required to sit and taste or smell.  The Team Member may occasionally lift and/or move up to ten (10) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the Team Member may be exposed to outside weather conditions. The Employee is regularly exposed to stairs and the noise level in the work environment is usually moderate. 

NOTICE: The above statements are intended to describe the general nature of the environment and the level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow any other instructions and to perform and complete any other job-related duties requested.

ACKNOWLEDGMENT
By applying I acknowledge that I have reviewed and understand the above job description in its entirety and I can successfully fulfill each duty or task with or without an accommodation. I also acknowledge that the Club retains the right to change this job description at any time.