Project Accountant- AR/AP

Location: Barrington, IL

100% Employee-Owned | Build Something Worth Owning

At International Decorators (IDI), we don’t just build walls—we build futures. As one of Northern Illinois’ largest and most respected drywall, acoustical ceiling, window treatment, and painting contractors, we're proud to be 100% employee-owned. That means when we succeed, you succeed. We’re a fast-paced, fun, and high-performing team where ownership isn’t just on paper—it’s in how we work, collaborate, and celebrate wins together. If you’re ready to join a team where your voice matters, your work is appreciated, and your potential is limitless, keep reading.

SUMMARY:
The Project Accountant- AR/AP supports the financial operations of assigned projects by managing accounts payable and accounts receivable processes. This role will ensure timely, accurate invoicing, collections, and payment processing for projects, while also assisting with key accounting functions related to subcontracts, change orders, and tax compliance. The position requires strong coordination with internal teams, vendors, subcontractors, and general contractors to maintain financial accuracy and reporting.

REPORTS TO: Controller

RESPONSIBILITIES INCLUDE:

• Establish, organize, and maintain assigned project files and subcontractor files


• Complete monthly invoicing, draw packages, and project reconciliations


• Process AIA payment applications, including sworn statements, waivers, and G702/G703 forms


• Timely collections of past-due accounts receivables


• Review and verify contracts, contractor and subcontractor change orders, and costs for accuracy


• Code and sort accounts payable invoices received from purchasing


• Verify sales tax on invoices for taxable and non-taxable jobs


• Verify quantities and prices on invoices to purchase orders


• Enter invoices into software, paying close attention to discount dates


• Match paid invoices to file copies of checks and examine statements for missing invoices


• Prepare 1099 forms for independent contractors at year-end


• Prepare contractors’ tax-exempt certificates for exempt jobs


• Effectively communicate with project managers, superintendents, and clients regarding contract documents, change orders, modifications, approvals, and other billing-related items


• Other such duties as delegated by the Controller to support the continued success of the company

REQUIREMENTS:

• High school diploma or GED


• One year of experience in administrative, accounting, or bookkeeping roles


• Excellent communication and organizational skills


• Detail-oriented with the ability to multi-task and work independently with minimal supervision


• Proficiency in Microsoft Office, primarily Excel


• Basic knowledge of construction accounting principles (retainage, lien waivers, cost estimates)


• Experience with Sage 300 (preferred)


• 1–3 years of construction accounting experience (preferred)