Mail processor

Banyan Software provides the best permanent home for successful enterprise software companies, their employees, and customers. We are on a mission to acquire, build and grow great enterprise software businesses all over the world that have dominant positions in niche vertical markets. In recent years, Banyan was named the #1 fastest-growing private software company in the US on the Inc. 5000 and amongst the top 10 fastest-growing companies by the Deloitte Technology Fast 500. Founded in 2016 with a permanent capital base setup to preserve the legacy of founders, Banyan focuses on a buy and hold for life strategy for growing software companies that serve specialized vertical markets.

Job Title: Mail List Processor 

Company: TEC Mailing Solutions (a Banyan Software Company) 

Location: Remote (U.S.) 

Reports To: Mail Product Manager 

Department: Production 

Type: Full-time, Salaried/Exempt 

Salary Range:  USD 60,000- 75,000/annum

About Us 

TEC Mailing Solutions is an industry leader in automated mailing technologies, address data management, and postal optimization solutions. We empower clients to simplify complex mailing workflows, ensure compliance with USPS standards, and maximize postal discounts through advanced automation and precision data processing. 

The Opportunity 

The Mail List Processor is responsible for transforming client address data into USPS-compliant, optimized mail files using TEC Mailing Solutions' proprietary systems and industry-standard software. This technical role requires deep knowledge of postal regulations, presort logic, and data hygiene practices to ensure accuracy, deliverability, and maximum postage savings. 

The ideal candidate has a strong background in data processing, postal software tools, and address quality systems — and can efficiently manage multiple complex mail data projects with precision and accountability. 

What You'll Do 

•  Process client mailing lists using TEC's proprietary automation tools and USPS-certified software. 
•  Perform data hygiene operations including CASS, NCOA®, DSF2®, PCOA, and address deduplication to maintain USPS compliance and delivery accuracy. 
•  Conduct postal press processing for various mail classes and formats (First-Class, Marketing Mail, Periodicals, Parcels, etc.) in accordance with USPS DMM standards.
•  Generate all required USPS documentation, including eDocs, 3602 statements, Qualification Reports, and tray/sack/pallet labels via Mail.dat® and Mail.XML®.
•  Validate address quality, carrier routes, and sortation logic using data-driven validation techniques. 
•  Collaborate with internal teams to integrate client data with production systems and mailing operations. 
• Troubleshoot file formatting, address issues, and presort anomalies efficiently.
• Maintain proficiency in postal regulations, labeling lists, drop shipment entry, and Full Service Intelligent Mail barcode (IMb) requirements. 
• Provide technical support for clients or internal stakeholders on list structure, data integrity, and postal compliance issues. 
•  Perform testing for software updates 
• Provide customer helpdesk support 
• Support continuous improvement initiatives for process automation and data standardization. 

Technical Expertise & Tools 

• Working knowledge of USPS DMM (Domestic Mail Manual), presort rules, and mail preparation standards. 
•  Proficiency with postal software such as BCC Mail Manager, Quadient Bulk Mailer, or Satori Architect. 
• Familiarity with data formats (CSV, TXT, DBF, XML, Mail.dat®) and database operations using tools like Microsoft Access, Excel, or SQL-based systems. 
• Experience with address verification APIs and data quality management tools.
•  Understanding of Full-Service Intelligent Mail, Electronic Documentation (eDoc), and PostalOne! submissions. 
•  Knowledge of MERLIN, Seamless Acceptance, and Mailer Scorecard processes preferred. 

Qualifications 

Required: 

• Minimum 2 years of experience in mail list processing, postal data management, or a related technical field. 
• In-depth understanding of USPS data standards, mail presort methodologies, and compliance requirements. 
•  Strong analytical and data management skills with high attention to detail.
• Ability to troubleshoot complex data and postal configuration issues.
•  Excellent communication and documentation abilities. 

Preferred: 

• Associate's or Bachelor's degree in Data Management, Information Systems, or related discipline. 
• Certification or training in USPS Mail Preparation, Mail Design, or Data Quality Programs. 
•  Experience working with TEC Mailing Solutions platforms or similar SaaS-based postal automation systems. 

Working Environment

• Fast-paced, deadline-driven technical environment.
• Standard office or remote setup with collaborative communication tools.
• Occasional extended hours during large campaign deployments or USPS updates.

Why Join TEC Mailing Solutions

• Be part of a technology-driven team leading innovation in postal data automation.
• Access ongoing training on USPS regulations and emerging data processing technologies.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams, associates, our Operating Companies, and the communities we serve. As a collective, our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

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Protect yourself by following these steps:

• Verify that all communications from our recruiting team come from an @banyansoftware.com email address.
• Remember, employers will never request payment or banking information during the hiring process.
• If you receive a suspicious message, do not respond — instead, forward it to

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  and/or report it to the platform where you received it.

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