Development Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We are hiring for a Development Coordinator in our Chicago office! This individual will be responsible for coordinating logistics and providing support for a major fundraising event or multiple smaller events. Also responsible for coordinating and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules meetings; controlling inventory of marketing, presentations, or fundraising materials; and preparing financial or operations reports.

This is a full-time, office based position!

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Coordinate and collaborate with vendors to complete logistics for a large fundraising event or smaller multiple events such as Heart Walk, Go Red for Women, Heart Ball and School Engagement.

• Assist volunteer committee(s) or schools with recruiting, scheduling and tracking volunteers and volunteer activities.

• Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events.

• Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.

• Supervise event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.

• Prepare and communicate schedules, meetings and ensure deadlines are met.

• Schedule meetings, handle expenses, coordinate office/team events, and track market data as needed.

• Coordinate logistics of all board meetings, board data is entered, and additional needs of the board.

• Perform administrative duties as the need arises or is requested.

• May assist with collecting and depositing of donations.

• May assist with the on-site distribution of collateral materials and volunteer access to the Association's systems.

• Travel may be required.

Qualifications

• High School Diploma or Equivalent

• 3 years of experience with meeting and event planning

• 3 years of experience working with volunteers

• 3 years of experience with non-profit organization

• Proficient with Microsoft Office applications

Compensation & Benefits

Expected pay will be $21.90-28.10 per hour. Pay is commensurate with experience; geographic differentials to the pay may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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Default: Location : Location US-IL-Chicago

Posted Date 2 days ago (4/9/2026 8:20 AM)

Requisition ID 2026-17393

Job Category Administrative Support

Position Type Full Time