Camp Coordinator

EXEMPT: No

COMPENSATION CLASS: Seasonal

DEPARTMENT: Parks and Recreation

REPORTS TO: Recreation Supervisor

SUMMARY:

Under the direction of the Recreation Supervisor, or his/her designee, the Day Camp Coordinator is responsible for providing leadership, guidance, and daily oversight to all Camp Supervisors and Counselors. The Coordinator ensures that all Village of Lincolnwood standards, safety policies, and procedures are properly implemented throughout the Summer Day Camp program. This position plays a key role in creating a fun, safe, and positive camp environment while supporting, training, and supervising seasonal camp staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with planning, organizing, and delivering the summer day camp program.
• Support the recruitment, training, and ongoing development of camp staff.
• Provide daily supervision and coaching to Camp Supervisors and Counselors.
• Assist in enforcing behavior management plans and camp expectations.
• Develop and communicate camp rules, safety protocols, and staff expectations.
• Provide detailed daily and weekly schedules to Camp Supervisors and ensure timely communication of any updates or changes.
• Communicate with parents/guardians regarding camper progress, discipline matters, schedule, updates, and general inquiries via Class Dojo and in person.
• Manage supply requests and weekly inventory for camp equipment and materials.
• Maintain a clean, organized, and safe camp environment (e.g., ensuring areas are reset, supplies stored properly, and no items left behind).
• Assist with preparation, setup, and distribution of materials for daily activities and special events.
• Oversee completion of administrative tasks such as attendance, incident reports, permission slips, and required forms.
• Coordinate, design, and distribute weekly session calendars for camp groups.
• Create staff pool/field trip rotation schedules.
• Perform additional related duties as assigned.

COMPENSATION AND BENEFITS

The wage range for the position is $23-$25. This position is seasonal and does not qualify for benefits.

SUPERVISORY RESPONSIBILITIES

This position requires management responsibilities of a supervisory nature. Incumbents must be proficient in basic concepts relating to personnel management.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE

This position requires a completed or in-progress bachelor’s degree and one to two years of related experience. CPR, AED, First Aid Certifications, and Epi-Pen and Glucagon training are required prior to the start of camp.

COMPUTER SKILLS:

Proficient with Microsoft Office Suite. Ability to learn how to print rosters and look up information in the CivicRec registration system.

LANGUAGE SKILLS:

Ability to read and comprehend instructions, correspondence, and memos. Ability to compose and prepare reports and the ability to communicate effectively, both orally and in writing.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide numbers. Ability to perform these operations using units of American money, weight measurement, volume, and distance.

REASONING ABILITIES:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS & ABILITIES:

• Ability to work with children

• Ability to prioritize duties and complete tasks within allotted hours

• Understanding of the principles, practices, and objectives of Parks and Recreation administration and recreation programming

• Ability to deal with the public tactfully and courteously

• Commitment to promoting the positive image and growth of the Day Camp program

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to use hands to finger, handle or feel objects, tools, or controls. The employee is often required to walk, sit, stand, reach with hand and arms, talk, and hear. The employee will frequently lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies between moderate and high. This position requires frequent exposure to natural and seasonal weather conditions, as well as insects, while supervising employees and performing job-related duties.

SAFETY:

All employees are expected, as a condition of employment, to adopt the concept that the safe way to perform a task is the most efficient and the only acceptable way to perform it. Adherence to safety policies and procedures is an essential responsibility of this position. As such, the employee must:

• Comply with established safe work rules and the special instructions of the supervisor

• Report all accidents and injuries immediately and cooperate in all accident and injury investigations, supplying supervisors with full and complete information

• Submit recommendations for safety and efficiency, as well as report defective equipment and unsafe conditions

• Know their exact duties in case of fire or catastrophe

• Use safety equipment provided for personal use in performing daily work assignments

• Only operate equipment trained and authorized to operate

• Provide public protection from unsafe conditions and hazards resulting from municipal work operations

• Participate in special safety activities, as designated, such as CPR, anti-harassment, special training, etc.