Accounts Payable / Accounts Receivable

Ballyhoo Hospitality Group is looking for a passionate and talented Accounts Payable Analyst to join our team at our HQ office. This is not a remote position.

About Ballyhoo Hospitality: Founded in 2009 by Ryan and Anna O'Donnell, Ballyhoo Hospitality is a Chicago-based restaurant group operating 15 neighborhood-driven concepts across Chicago and the suburbs.

Led today by Ryan O'Donnell and Partner Jon Farrer, Ballyhoo is built on warm, personal hospitality, honest cuisine, and deep community investment. The group expands intentionally, preserving the individuality of each concept while staying rooted in the belief that great hospitality is shaped by passionate teams, loyal guests, and the neighborhoods they serve.

Job Details

The Accounts Payable Analyst is responsible for ensuring the accurate and timely processing of invoices, payments, and vendor account maintenance while supporting the financial operations of individual restaurants and overall organization. This role works closely with restaurant operations, vendors, and internal departments to maintain strong financial controls, resolve payment issues, and contribute to an efficient procure-to-pay process.

The ideal candidate is detail-oriented, analytical, customer-service focused, and thrives in a fast-paced, high-volume environment.

Key Responsibilities

Accounts Payable Operations

• Process a high volume of vendor invoices accurately and efficiently.
• Verify invoice coding and ensure expenses are allocated to the appropriate general ledger accounts.
• Review invoices for accuracy, approvals, tax compliance, and supporting documentation.
• Prepare and process weekly payment runs, including ACH, wire transfers, checks, and credit card payments.
• Monitor payment due dates to maximize vendor discounts and maintain positive supplier relationships.

Vendor Management

• Establish and maintain vendor records, including W-9 documentation, certificates of insurance, and banking information.
• Respond promptly to vendor inquiries regarding invoices, payments, and account balances.
• Reconcile vendor statements and investigate discrepancies.
• Maintain strong working relationships with suppliers and internal stakeholders.

Financial Analysis & Reconciliation

• Assist with month-end close activities, including accruals and account reconciliations.
• Analyze aging reports and identify overdue or unusual balances.
• Research and resolve invoice discrepancies, duplicate payments, and pricing variances.

Process Improvement

• Identify opportunities to improve AP workflows and automate manual processes.
• Participate in system implementations, upgrades, and testing as needed.
• Recommend best practices to improve efficiency, accuracy, and vendor service.

About You

• Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent work experience.
• 2–5 years of accounts payable or accounting experience(restaurant, hospitality, or multi-unit retail strongly preferred)
• Experience processing high-volume invoices.
• Strong understanding of accounting principles and AP best practices.
• Proficiency in Microsoft Office Suite.
• Excellent organizational, analytical, and problem-solving skills.
• Experience with ERP or accounting systems such as Restaurant365 or similar platforms.
• Knowledge of electronic invoice automation and workflow systems.
• Experience with corporate credit card and expense management systems.

Benefits & Perks: Health, Dental, and Voluntary Benefits Package, bonus potential, 401(k) program, paid parental leave, paid vacation, career mentorship and growth potential, and dining incentives across our 15+ establishments!

Why Join Us

• Be part of a fast-growing hospitality group with exciting expansion plans
• Collaborative culture that values hospitality at every level
• Competitive compensation, benefits and opportunities for development