Office Administrator
Office Administrator
Location : Glen Carbon, IL
Reports To: HR Manager
Hours: 40 hours per week
On-site position
Position Summary
The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.
Key Responsibilities
HR Support
- Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
- Monitor the HR inbox and escalate urgent matters appropriately.
- Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
- Maintain and update employee data in the HRIS, including demographics, compensation, deductions, and tax information.
Onboarding & Employee Experience
- Set up new employee workspaces and coordinate IT equipment setup.
- Organize first-day and first-week welcome activities.
- Manage new hire paperwork and onboarding tasks.
- Assist with employee engagement programs, including service awards, holiday events, and special projects.
Office & Administrative Operations
- Maintain office areas and coordinate service providers as needed.
- Take and track management meeting minutes.
- Track HPT and other administrative logs.
- Issue inclement weather announcements.
- Ensure the office is properly closed at the end of each day.
Front Desk & General Support
- Cover the front desk during the receptionist’s lunch break.
- Coordinate anniversary lunches and track employee birthdays.
- Maintain organized records and filing systems.
- Perform other duties as assigned.
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