Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Duration: 2 Years
Location: Moline, IL 61265
Shift: 1st Shift

Key Responsibilities:

• Provide high-level administrative support to managers, supervisors, or department leadership
• Schedule meetings, maintain calendars, coordinate conferences, and arrange travel plans
• Prepare letters, emails, meeting minutes, reports, presentations, and other business documents
• Gather, maintain, analyze, and summarize confidential data for reports and special projects
• Manage departmental records, databases, systems, and documentation to ensure accuracy
• Respond to internal and external inquiries and resolve issues or escalate as needed
• Coordinate communication between leadership, departments, customers, and external contacts
• Assist with procurement and purchasing-related administrative activities
• Maintain department files, records, and sensitive documentation
• Track follow-up items, manage workflow, and support project coordination activities
• Receive visitors and manage incoming phone calls and communications professionally
• Support reporting, data validation, and discrepancy resolution activities
• Utilize Microsoft Office applications and departmental systems to support daily operations

Required Skills:

• Strong Microsoft Office skills, especially Excel
• Administrative support experience
• Calendar management and meeting coordination
• Travel arrangement and event coordination experience
• Strong written and verbal communication skills
• Data entry, reporting, and document preparation
• Organizational and time management skills
• Ability to handle confidential information professionally
• Attention to detail and accuracy
• Customer service and stakeholder communication skills

Preferred Qualifications:

• SAP experience
• Experience supporting managers, directors, or department leadership
• Experience with procurement or purchasing support activities
• Experience preparing reports and analyzing data
• Associate's or Bachelor's degree preferred
• Recent graduates with strong administrative and technical skills will be considered

#ZR

As a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.

Company Description

As a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.