Registrar

Job Description

Job Description

This is a full-time, 12-month, exempt position that reports to the Dean of Student Affairs and Enrollment Management and is located at the JWCC campus in Quincy, Illinois. Position begins immediately.

JOB DESCRIPTION

John Wood Community College (JWCC) is seeking a Registrar to oversee registration activities, maintain the accuracy and integrity of student records, and support enrollment reporting for college administration, government, and external agencies. This position coordinates term set-up, registration processes, graduation audits, and compliance with federal privacy regulations.

The Registrar serves as a key liaison between instructional administration, faculty, staff, and students regarding registration, records, attendance, and advising software, including Degree Works/CAPP. This position also leads the implementation and ongoing administration of Coursedog, ensuring system integration, workflow development, training, and data integrity across curriculum and scheduling functions.

KEY RESPONSIBILITIES

• Serve as College's FERPA Compliance Officer; provide oversight for the monitoring and implementation of institutional compliance with FERPA regulations; ensure best practices for the protection of student privacy as it relates to student records.
• Responsible for managing all aspects of the College Registrar's office including academic records, grading practices and procedures, registration functions, incoming and outgoing transcript processes, National Student Clearinghouse submissions and compliance, degree audit system, degree verification and graduation clearances, and record retention compliance.
• Serves as a contributor to the College's catalog, student handbook, and academic calendar.
• Serves as the Banner student module administrator.
• Maintains working knowledge of Department of Veterans Affairs certification processes as the Secondary School Certifying Official (SCO).
• Actively monitor Illinois State laws that impact community college registration and enrollment processes.
• In collaboration and coordination with academic leadership, develop, evaluate, and administer transfer, reverse transfer, and prior learning credit equivalencies with established policies, procedures, and IAI guidelines.
• Maintain and support the academic curriculum by appropriately communicating with college faculty, staff, and administrators regarding policies related to the analysis of transcript equivalencies.
• Prepare identified reports in support of college compliance, accreditation, and program review, which include regular assessment initiatives and the development of quarterly and annual reporting.
• Regularly provide FERPA information and training to identified college staff, stakeholders, and partners.
• Work collaboratively with the athletic director to support an effective and efficient system for certifying NJCAA student-athlete eligibility.
• Support the college's accessibility efforts to support students with disabilities, supporting the campus in being more inclusive through advocacy, support, and academic services.
• Lead the full implementation, configuration, and ongoing administration of Coursedog as the college's curriculum management and academic scheduling platform, serving as the primary system administrator for all modules.
• Maintain system accuracy and data integrity across Coursedog by managing curriculum approval workflows, course and program catalog maintenance, schedule building oversight, Banner integration, staff training, and regular audits to minimize errors and data loss.
• Collaborate with Academic Affairs and IT to ensure Coursedog functions support institutional planning, accreditation, and reporting needs.
• Serve on college-wide committees that relate to professional responsibilities, as well as those assigned and supported by administrative leadership.
• Other duties as assigned by the Dean of Student Affairs and Enrollment Management that promote the John Wood Community College mission.

QUALIFICATIONS

Education:

• Bachelor's Degree Required.
• Master's Degree Recommended.

Experience:

• Over 5 years of relevant experience preferred in higher education records, registration, or enrollment management.
• Management and leadership experience in records and registration.
• Budget processing and financial oversight experience.
• Supervision of staff and goal attainment.
• Experience with Banner student information system preferred.
• Experience with Coursedog or comparable curriculum/scheduling platform preferred.
• Proficiency in Degree Works/CAPP or equivalent advising software.

Skills and Competencies:

• Knowledge of federal, state, and ICCB regulations.
• Knowledge of FERPA regulations and student privacy compliance.
• Must be able to handle requests and other matters with discretion and confidentiality.
• Excellent written and oral communication and organizational skills.
• Able to work as part of a team and independently with little oversight.

Work Schedule:

• Full-time position with a typical schedule of Monday-Thursday (8am – 5pm) and Friday (8am – 12pm).

SALARY

• This is a exempt position with an approximate annual salary of $60,000.00 - $70,000.00.

BENEFITS

JWCC offers a competitive benefits package!

• 36-hour work week, Friday's get off work at noon!
• Earn 3.7 weeks of vacation in your first year!
• Sick Leave and Personal Leave.
• 19 Paid Holidays!
• Medical, Dental & Vision Insurance; Only $5 per pay period for Employee Coverage!
• Wellness Program.
• College provided life and disability insurance!
• State University Retirement System.
• Tuition Reimbursement.
• JWCC Tuition Waiver for Employees + Dependents

APPLICATION

To receive full consideration, submit a resume with cover letter by visiting Position is open until filled.

06/10/2026

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to [email protected].