Scheduling Coordinator (31146)
- Schedule examinations through the system database.
- Schedule and confirm appointment dates and times with physicians’ offices.
- Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
- Confirm receipt of records for record review referrals.
- Prepare and send exam notification letters daily.
- Communicate with physicians, clients and or examinees.
- Submit client invoice and/or issues to accounting if charges are incurred.
- Ensure prompt pre-payment for services issued when required.
- Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
- Respond to requests for report status and/or information.
- Provide support to other offices as needed.
- Arrange lodging and or transportation for out-of-town examinees.
- Process mail, deliveries and shipments as needed.
- Participate in various educational and or training activities as required.
- Perform other duties as assigned.
- High school diploma or equivalent required.
- A minimum of one year related experience; or equivalent combination of training and experience.
- Experience in a medical office preferred.
- Ability to consistently handle multiple phone lines with heavy call volume.
- Ability to operate computer, fax, copier, scanner, and telephone.
- Must be able to type a minimum of 35 W.P.M.
- Ability to follow instructions and respond to upper managements’ directions accurately.
- Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
- Must demonstrate exceptional communication skills.
- Must be able to work independently, prioritize work activities and use time efficiently.
- Must be able to maintain confidentiality.
- Must be able to demonstrate and promote a positive team -oriented environment.
- Must be able to stay focused and concentrate under normal or heavy distractions.
- Must be able to work well under pressure and or stressful conditions.
- Must possess the ability to manage change, delays, or unexpected events appropriately.
- Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.
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