Administrative Support-S

Job Description

Job Description

Join the GDI Team!

One provider. One solution. All your facility maintenance services.

GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent delivery service distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.

Schedule: Monday - Friday @ 8:00AM -4:30PM

Key Responsibilities

Communication & Front Office Support

• Bilingual speaking.
• Answer and route incoming phone calls professionally and efficiently.
• Respond to emails and inquiries in a timely and accurate manner.
• Greet and assist visitors, vendors, and employees.

Recruiting & Onboarding Support

• Assist with scheduling interviews and coordinating candidate communications.
• Support new‑hire onboarding: prepare paperwork, create employee files, and ensure compliance with onboarding checklists.
• Maintain accurate recruiting and employee documentation.

Data Entry & Document Management

• Perform accurate data entry across operational, HR, and administrative systems.
• Maintain digital and physical filing systems.
• Prepare reports, spreadsheets, and documents as needed.

Scheduling & Calendar Management

• Manage team calendars, coordinate internal and external meetings, and book conference rooms.
• Support leadership with appointment setting and meeting reminders.
• Assist in scheduling training sessions, orientations, and team events.

Office Operations & Organization

• Maintain office supply inventory and coordinate orders.
• Organize shared office spaces to ensure an efficient and clean work environment.
• Support office equipment maintenance and vendor communication.

Administrative & Team Support

• Prepare memos, letters, and professional correspondence.
• Assist with expense reporting and basic financial tracking.
• Help coordinate company events, staff meetings, and travel arrangements.
• Provide general support to Operations, HR, and field leadership teams as needed.

Qualifications

• 1–3 years of administrative or office support experience preferred.
• Bilingual English/Spanish Required.
• Strong communication and interpersonal skills.
• Excellent organizational skills with high attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
• Ability to multitask, prioritize, and work in a fast‑paced environment.
• Professional demeanor and strong customer service mindset.

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