Staff Accountant

Job Description

Job Description

POSITION SUMMARY

This position is responsible for maintaining accurate financial records, processing accounts payable and receivables transactions, preparing financial reports, and supporting month-end closing activities. The role ensures compliance with accounting standards and company policies while assisting management.

MAJOR RESPONSIBILITIES

Major responsibilities include the following. Other responsibilities may be assigned.

• Financial Record Keeping

· Maintain and update general ledger accounts

· Record financial transactions (sales, expenses, payments)

· Ensure all accounting entries are accurate and complete

• Accounts Payable (AP)

· Process vendors invoices

· Verify invoice details and approvals

· Schedule and prepare payments (checks, ACH, wire)

· Maintain vendor records

• Accounts Receivable (AR)

· Issue customer invoices

· Track incoming payments

· Follow up on past-due invoices

· Maintain AR aging reports

• Reconciliation

· Perform bank reconciliations

· Reconcile general ledger accounts

· Investigate and correct discrepancies

• Compliance and Documentation

· Ensure compliance with company policies and accounting standards

· Maintain proper financial documentation and audit trails

· Assist with internal and external audits

• System and Process Support

· Work with accounting system SAP

• Other duties as assigned.

KNOWLEDGE, EXPERIENCE, AND SKILLS

1. Bachelor’s degree in Accounting and at least 3 years related experience.

2. Knowledge of general principles and practices of accounting.

3. Some knowledge of organization functions.

4. Proper communication skills to keep superior informed of issues.

5. Ability to perform a variety of assignments requiring independent judgment.

6. Ability to meet deadlines.

7. Ability to meet and deal effectively with associates and the public.

SKILLS REQUIRED

Office Skills:

Computer – keyboard/typing skills; proficient use of applicable software in a Windows operating environment. Must type at least 45wpm.

General Mathematics - addition, subtraction, multiplication, etc.

Task Management - organizes and prioritizes multiple tasks simultaneously with an appropriate sense of urgency.

Project Management - oversees all aspects of a project to completion

Proofreading - reviews documents for detail

Research – gathers and incorporates information by identifying appropriate resources to find solutions.

Order and Organization – plans, organizes and prioritizes work effectively and systematically; ensures accuracy by checking details.

Professionalism – In dealing with customers, managers, and co-workers. Ability to maintain composure under pressure.

Communication Skills:

Oral Communication – expresses oneself clearly and concisely; adapts style to the audience.

Written Communication – demonstrates an aptitude for grammar with the preparation of reports, composition of routine and non-routine correspondence, etc.

Negotiation - confers with others to achieve mutually satisfying outcomes

Listening - actively listens to others to obtain information; requests clarity as necessary; confirms understanding

COMPETENCIES

Interpersonal - effectively works with others; being cooperative; establishes appropriate business relationships; displays political acumen and sensitivity.

Customer Focus – conveys sincerity, competency, and approachability with internal and external customers; anticipates the needs of the customer and effectively meets them; seeks feedback to ensure expectations are met.

Team Dynamics – works effectively with the team to obtain optimum results, foresees and manages conflict situations effectively; promotes cooperation, commitment, momentum, and pride.

Analytical – integrates and synthesizes information to reach suitable conclusions.

Flexibility – adapts to change; willingly accepts changes to work assignments; removes barriers to accelerate change.

Self-direction – demonstrates assertiveness by taking initiative and responsibility; uses own judgement to solve problems and improve processes; maintains current knowledge in the area of specialty.

EQUIPMENT

Personal computer and other standard office equipment

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that an employee must meet to perform the essential functions of this job successfully.

Physical requirements include good speaking, hearing, and vision ability, excellent manual dexterity, ability to lift and carry up to 20 pounds occasionally and a negligible amount frequently.

WORKING CONDITIONS

Work is performed in an office or laboratory environment under the following conditions: occasional exposure to noise, dust, and fumes. May require working occasional overtime.

TRAVEL

Travel is not required for this position.

This job description describes the general nature of the position. The above declarations are not intended to be a complete list of responsibilities, skills, and abilities required to do the job.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• On-site gym
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: In person