Executive Assistant, Office Management

Company description

With a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at center of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, Starcom partners with the world's leading marketers and brands, including Bank of America, Best Buy, Kellogg Company, McDonald's, Novartis, Samsung, Visa and more.

Overview

The Executive Assistant will handle a wide range of administrative support needs for senior leadership. You should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. You will be proactive in anticipating and prioritizing the business needs of the senior leadership, and will have superb time management skills, a productive approach toward work, and a strong sense of urgency

Responsibilities

Role Objectives:

• Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing good judgment and strong decision-making skills

• Manage travel arrangements including flights, hotels, and ground transportation

• Expense reporting - T&E preparation and submission

• Gain an understanding of overall direction of the business and help facilitate efforts to drive that direction forward

• Willingness to engage in and coordinate cultural activities of the agency in partnership with management and executive teams

• Schedule, coordinate, and confirm meetings to include:

• Reserve conference rooms

• Set up equipment

• Place catering orders

• Initiate conference calls when necessary

• Develop, review, and edit regular and confidential correspondence, presentations, and reports

• Attend regular executive management meetings to record notes, track minutes, and follow up actions

• Demonstrate confidentiality when handling sensitive information and matters

• Basic project management of executive initiatives

• Coordinate special projects, including personal travel and requests as necessary

• Manage and facilitate monthly company-wide town hall meetings including coordination with other offices to execute company-wide AV set up, track monthly town hall owners, aggregate content, and facilitate Q&A.

Approve travel, time off, and expenses for CEO's direct reports

Qualifications

Qualifications *: *

• 3-5+ years as an Administrative or Executive Assistant

• Experience in dealing with confidential information and with senior management

• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint

• Excellent verbal, written and interpersonal skills

• Ability to multi-task and prioritize in a fast paced environment

• Strong organizational, analytical and problem-solving skills

• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

Additional information

Starcom is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more

• Monetary assistance and support for Adoption, Surrogacy and Fertility

• Monetary assistance and support for pet adoption

• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance

• Tuition Assistance

• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more

• Matching Gifts programs

• Flexible working arrangements

• 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)

• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to U.S. based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Compensation Range: $60,800.00 - $84,000.00 Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 2/21/26.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected]. All your information will be kept confidential according to EEO guidelines.

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