Account Technician I (Upward Mobility)

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Agency : Emergency Management Agency Posting Number: 32331

Open Date/Time: 01/12/24

Closing Date/Time: 01/26/2024 Salary: $3,722 - $5,126 monthly Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 2 Plan/BU: RC014

Position Statement: Under the direction of the Accounts Payable Manager, this position's focus is accounts payable. They will process and audit vouchers, review invoices for payment, input accounts payable related data, handle travel invoices and disaster invoices, and review voucher processing as needed. Our employees work in an ever-changing environment that presents new challenges and rewarding results. If you are interested in joining our team, we invite you to apply for the Account Technician I position within IEMA-OHS!

Agency Statement: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life, and safety of all Illinoisans.

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Current State Employees: If you are seeking a TRANSFER, please remember to upload a State of Illinois Department of Central Management Services American Federation of State, County, and Municipal Employees (AFSCME) - Employee Transfer Request form.

**** Resume Preferred but Not Required ****

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 32331

Job Responsibilities

1. Assists with tasks required for audits and the processing of revolving fund payments, and all types of payments and vouchers including but not limited to:

• Travel vouchers
• Contractual payments
• Disaster payments
• Grant transmittal logs

2. Processes transactions using both federal and state funds with System Application and Products (SAP) and IEMA-OHS internal systems and workflows.

3. Performs account reconciliations using Microsoft Excel spreadsheets, SAP and Comptroller reports:

• Works with internal and external employees and partners to resolve account issues.

4. Organizes and maintains that all assigned documentation and files are securely maintained and follows the record retention policies.

5. Performs other duties as required or assigned which are reasonable and withing the scope of the duties enumerated above, and which may include supporting other agency functions for a disaster response.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and completion of an approved training course, or three (3) years of related clerical bookkeeping experience.

• Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

1. Two (2) years of experience with accounts payable functions. 2. One (1) year of experience with System Application and Products (SAP) including Enterprise Resource Planning (ERP) System. 3. One (1) year of experience in governmental accounting.

Conditions of Employment

1. Requires a criminal history check through the Illinois State Police.

2. Requires the ability to use state issued equipment such as cell phone or laptop. 3. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

Work Hours: 8:30a - 5:30p Monday-Friday Work Location: 1035 Outer Park Dr Springfield, IL 62704-4462 Agency Contact: [email protected]

Job Family: Fiscal, Finance & Procurement

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

State Employees: should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State Employees: should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State Employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State Employees: Log on Illinois.jobs2web.com - click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]