Office Manager (CS26-140)

Description

Office Manager (CS26-140)

Overview

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Manager (CS26-140) . As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $471 million annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Manage complex and routine administrative and financial operations for the Clean Energy Jobs Act Clean Energy Contractor Incubator grant.
• Assist with office and space management, ensuring smooth day-to-day operations of the Incubator Hub.
• Collect, compile, and prepare data for internal and external reporting requirements.
• Coordinate with off-site vendors, trainers, contractors, and sub-awardee personnel to support program activities.
• Ensure compliance with grant policies and procedures, completing all financial paperwork and purchases related to the grant.
• Oversee hiring, payroll, and time entry processes for Incubator employees and contractors.
• Coordinate travel arrangements and manage, track, and reconcile budgets.
• Collaborate with the Program Director and Principal Investigator to ensure accurate, efficient, and compliant grant execution.
  
  

FLSA: Non-Exempt

A resume, cover letter, transcripts, and references are highly encouraged.

Minimum Acceptable Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.
  
  

Knowledge, Skills, Abilities

• Excellent interpersonal and communication skills, both oral and written.
• Thorough knowledge of accounting practices and procedures to perform complex duties.
• Strong analytical, problem-solving, and organizational skills.
• Ability to work independently with guidance fro Program Director, but also work collaboratively with diverse team
• Ability to compile financial records and prepare routine financial reports or statements.
• Experience with accounting software, enterprise systems, Excel, Word, Outlook, and other business applications.
• Ability to effectively organize and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to interpret and maintain compliance with policies and procedures, including fiscal officer responsibilities.
• Sensitive to the needs of underrepresented populations.
  
  

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number: 3266 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: [email protected]

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected] .