IDVA-CENTRAL OFFICE PROPERTY COORDINATOR

Job Requisition ID:  49971 
Closing Date/Time:  10/02/2025​
Agency:  Department of Veterans' Affairs
Class Title:  EXECUTIVE I - 13851 
Skill Option:  None 
Bilingual Option:  None 
Salary:  $5,928 - $8,493/Monthly; CBA language applies; Anticipated starting salary $5,928/monthly
Job Type:  Salaried
Category:  Full Time 
County:  Sangamon
Number of Vacancies:  1
Plan/BU:  RC062 Technical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under direction, independently performs duties as the Agency Property Control Coordinator, controls, evaluates, and maintains the Department of Veteran Affairs Property Control System.
• Completes all General Accepted Accounting Principles (GAAP) for the State of Illinois Office of the Comptroller reporting on the property for the Illinois Department of Public Health.
• Organizes, executes and controls the Agency’s annual physical inventory for all office equipment, furniture, computers, cell phones and other telecommunication equipment, information technology equipment and other property items.
• Receives and analyzes Central Management Services bulletins, letters and directives from other state agencies and federal government.
• Serves as Agency Lease Coordinator.
• Serves as Records Retention Coordinator for Agency.
• Performs other duties as required or assigned which are reasonably within the scope of the duties.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business, public administration or accounting.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year experience with conducting physical inventory and reporting findings.
• One (1) year experience performing inventory transactions using a software program.
• One (1) year experience revising and implementing Property Control policies and procedures.
• One (1) year experience issuing all property control tags to be attached to equipment purchased.
• One (1) year experience completing asset and acquisition reports.
• One (1) year experience developing training materials and conducting training.

Specialized Skills

• Of the one year of administrative experience, requires one (1) year experience with conducting physical inventory and reporting findings, and one (1) year experience performing inventory transactions using a software program.

Conditions of Employment

• Requires ability to pass a background check.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires appropriate, valid driver's license.
• Overtime is a condition or employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime.
  The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30a.m. - 5:00p.m., Monday-Friday
Work Location: 833 S Spring St Springfield, IL 62704-2617
Agency Contact: [email protected]

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

About the Agency:
The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.