Director of Facilities

Job Title: Director of Facilities
Reports To: Assistant General Manager
Direct Reports: Agronomist, Director of Maintenance, Executive Housekeeper
FLSA Status:  Salary, Exempt
Salary: DOE + holiday bonus

Saddle & Cycle Club is a prestigious private club known for its impeccable service, luxurious amenities, and vibrant community. With a legacy spanning over a century, we offer an unparalleled experience. We are currently seeking a Director of Facilities to join our team and be part of an esteemed organization dedicated to providing exceptional experiences to our Members and their Guests.

JOB SUMMARY
The Director of Facilities is responsible for the strategic oversight, operation, and maintenance of all physical facilities including buildings, grounds, and housekeeping to ensure a safe, clean, functional, and well-maintained environment that supports the Club’s operations to ensure an outstanding Member and Guest experience.

• Implements and enforces general policies established by the Board of Governors and General Manager/COO; directs their administration and effective execution. 

• Attends Team Member, Board, and Committee meetings as assigned and requested.

• Selects, administers, and develops all Team Members under their supervision consistent with Club philosophy and standards. 

• Develops and builds their team and leads them to achieve significant, positive Member and Guest satisfaction outcomes. 

• Consistently ensures that the Club is operated in accordance with all applicable local, state, and federal laws. 

• Responsible for upholding the mission, policies, and procedures of the Saddle & Cycle Club including the Constitutional and Operational By-Laws and Team Member Handbook.

• Always acts in the best interests of the Club. 

Financial Management:

• Coordinates development of annual operating and capital budgets for multiple departments.

• Manages approved budgets throughout the fiscal year; completes monthly variance analysis and sales reports in conjunction with department heads

• Oversees completion of, and reviews, monthly inventory to ensure cost is in line with goals, as well as reviewing income and costs relative to goals; takes corrective action as necessary.

• Clearly understands the financial metrics for successful attainment of goals and objectives and consistently reviews these expectations with their direct reports.

• Purchases or supervises the purchasing, receiving, safekeeping, and disbursement of applicable department supplies on the Club’s behalf.

• Assists in the development of the Club’s long-range capital plan.

• Demonstrates care for the proper maintenance of the Club’s physical assets and facilities.

Management

• Oversees the recruiting, hiring and development of all related personnel in conjunction with appropriate department heads; ensuring department heads and Managers are actively participating in the processes.

• Oversees and implements a comprehensive and ongoing training program for applicable departments.

• Provides training and future development of all subordinate Managers and Team Members.

• Instills the concept of being “team players” among all Team Members.

• Continues to coach, counsel, and evaluate departmental Team Members in conjunction with department heads and Managers.

• Displays hands-on approach and leads team by example.

• A sharp eye for detail in the overall management of the operation.  Maintains a clean, neat, and organized appearance of the Club.

• Develops and implements standard operating procedures for all areas of the Club and adheres to them consistently.

• Contributes to the Club’s newsletter and writes articles as requested for the Club.

• Completes the labor schedule and approves payroll in conjunction with department heads and Managers.

• Disseminates information and coordinates activities between departments on a timely basis.

• Keeps the General Manager/COO informed of all potential problems and activities related to the Club.

• Acts as a Manager on Duty for the Club and oversees this schedule.

• Must be approachable to Team Members, Members, and Guests.

Facilities and Grounds Management:

• Establishes mission, vision, and maintenance goals for the Grounds and Maintenance Departments.

• Directly supervises the Director of Maintenance and Agronomist, and assists them in evaluating and supervising grounds, engineering, and maintenance staff; leads training and performance development.

• Supervises and directs day-to-day operations in mechanical, electrical, plumbing, painting, carpentry, HVAC, and refrigeration as needed and in conjunction with Team Members and Club Vendors.

• Develops and implements short- and long-term preventive and corrective maintenance programs for all facilities.

• Plans and executes a robust preventive maintenance program for all major equipment to minimize breakdowns and extend asset life.

• Maintains and updates Material Safety Data Sheets (MSDS) for all operations.

• Establishes a preventive maintenance control system, including monitoring and procedural documentation.

• Coordinates and oversees special construction and renovation projects across departments.

• Plans, estimates, and specifies project scopes for internal and external use.

• Works directly with architects, engineers, and contractors on capital planning and construction execution.

• Ensures all projects align with design, specifications, and operational standards.

• Collaborates with department heads to plan and budget for CA&I (Capital Asset & Infrastructure) and SCP (Strategic Capital Planning) projects.

• Procures and monitors Club-wide utilities; negotiates rates to support cost efficiency and sustainability goals.

Housekeeping Management:

• Responsible for the overall cleanliness Club facilities through supervision of the Executive Housekeeper.

• Works with the Executive Housekeeper develop, update, and implement daily, weekly, and monthly task and maintenance schedules.

• Responsible for ensuring accurate inventory of all cleaning supplies, chemicals, and equipment use is kept departmentally.

• Responsible for the maintenance of the basement and additional storage spaces of the Club working in conjunction to the other departments.

• Understands and develops standard operating procedures and best practices for the departments including, but not limited to, cleaning, laundry, management of lockers/locker rooms, chemical applications, emergency procedures, etc.

Compliance & Safety:

• Develops and implements safety procedures, safety equipment usage, and safety training programs.

• Ensures compliance with county, state, and federal codes and regulations.

• Coordinates inspections and works directly with safety and health inspectors to maintain full regulatory compliance.

• All other duties as assigned and not outlined above.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience:

Bachelor's degree (B.A. or B.S.) from four-year college or university; OR minimum four to six years related experience and/or training; or equivalent combination of education and experience. Knowledge of private Clubs preferred but not required.

Language Skills:  

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from Members, Guests, Vendors, Managers, and Team Members. 

Mathematical Skills:  

Ability to work with basic mathematical concepts such as probability, division, addition, subtraction, and multiplication.  

Reasoning Ability:  

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  

PHYSICAL DEMANDS  
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the Team Member is regularly required to stand, walk, and talk or hear. The Team Member frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and climb or balance.  The Team Member is occasionally required to sit and taste or smell.  The Team Member must regularly lift and/or move up to ten (10) pounds and occasionally lift and/or move up to fifty (50) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the Team Member may be exposed to outside weather conditions. The Employee is regularly exposed to stairs and the noise level in the work environment is usually moderate. 

ACKNOWLEDGMENT
By applying I acknowledge that I have reviewed and understand the above job description in its entirety and I can successfully fulfill each duty or task with or without an accommodation. I also acknowledge that the Club retains the right to change this job description at any time.