Medical Records Technician

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Provides complete medical records support which includes the maintenance of medical records, filing, scanning into the Electronic Health Record and on demand medical records requests. Actively participates in provider and staff team projects in order to enhance patient care coordination and patient satisfaction.

Examples of Duties

• Coordinates and scans electronic medical records. 50%
• Verifies all documentation known to flow directly into the electronic health record has done so correctly.

Alerts IT support personnel when errors are detected.

• Scans documentation into the correct patient chart in the electronic health record according to established

guidelines. Documentation scanned includes, but is not limited to the following: labs, outside records, ER

visits, consults, Connor's forms, advanced directives, diagnostic reports, sleep studies, medical consents,

etc.

• Audits indexed documents for accuracy, following standardized policies and procedures.
• Coordinates paper medical records. 15%
• Checks fax and mail; adds patient chart number/physician to all patient records that have not flowed

directly into the electronic health record and distributes to the appropriate physician for signature.

• Utilizes TouchWorks EHR and IDX to determine chart locations.
• Faxes medical records requests to Datavant; ensures properly executed requests for release of

information is in medical chart.

• Faxes information requested by physicians and nurses.
• Assists Reception 15%
• Assists reception when needed.
• Exhibits awareness of other departments and takes initiative to volunteer to help.
• Monitors work completed and alerts manager to problems that may occur.
• Maintains patient confidentiality. 10%
• Maintains patient confidentiality, drug, alcohol, AIDS, etc.
• Demonstrates a complete understanding of all federal and state laws, regulations, and statues

concerning the release of patient records.

• Assists, retrieves and delivers patient records. 5%
• Assists faculty, resident physicians, nurses and clinic staff in locating records onsite and

those stored off- site.

• Communicates with patients, physicians and hospital staff in a professional manner. 5%
• Demonstrates the ability to perform assigned duties in a pleasant and respectful manner.
• Always addresses patients, visitors, physicians, and hospital staff in a pleasant and respectful

manner.

Other Duties: Performs other duties as assigned.

Qualifications

• Any one or combination totaling eighteen months (18 months) from the categories below:
• coursework in a health-related field, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• 60 semester hours or an Associate’s degree equals eighteen months (18 months)
• work experience in the preparation and/or maintenance of medical records in a health care facility or program.
• Based on institutional requirements, a current/valid registration and certification as a Registered Health Information Technician (RHIT) and/or Registered Health Information Administrator (RHIA) by the American Health Information Management Association (AHIMA).

Supplemental Information

If you require assistance, please contact the Office of Human Resources at ***email_hidden*** or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at . This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.