Senior Coordinator, Financial Services (New Delhi)

Job Title: Senior Coordinator, Financial Services

Area: Financial Services

Reports to: Manager- Financial Services

Location: Rotary International South Asia Office, New Delhi

Rotary International Overview

Rotary unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities. Each year, Rotary members invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs and humanitarian initiatives, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit

Rotary International South Asia Office Overview

Rotary International South Asia Office (RISAO) provides services to more than 9000 Clubs and close to 3 lakh Rotary members spread in 7 countries in South Asia i.e. India, Nepal, Bangladesh, Pakistan, Sri Lanka, Bhutan and Maldives beside assisting Rotary International headquarters located in Chicago, IL, USA by providing guidance/dissemination of Rotary’s policies and procedures to Rotary leaders in South Asia, handles legal & stewardship issues & contributions received from India as well as financial reporting of Fiscal Agents in other countries in South Asia. RI South Asia Office embodies the beliefs, thoughts and practices of Rotary International. Our core values of trust, empowerment and teamwork is a reflection of the same. At RISAO, we believe in:

• Challenging ourselves to take initiative and be a part of the solution.
• Encouraging our employees to demonstrate accountability and a proactive attitude.
• Being professional in our interaction with customers
• Respecting, recognizing and appreciating individual performance while working in a team.

Rotary’s Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

Overview

This Position will focus on statutory compliance, financial reporting and accounting compliance. The candidate will maintain financial records, support in ensuring compliance in Income tax, GST and CSR processes, assisting in audit processes, and assist in preparing CSR reports. Key responsibilities include ensuring compliance related to Income tax, GST and Companies Act, improving financial process efficiency, and ensuring timely and accurate reporting. This position will directly support the need of statutory and regulatory compliances as applicable for not-for- profit organizations.

You Will Have

• Bachelor’s degree in commerce is a must. Proficiency in computers, accounting software and MS Office is required. Chartered Accountant or Cost Accountant is mandatory.
• Minimum 5 years of related work experience required, preferably in an accounting environment with related organization/institution.
• Excellent written, verbal, and interpersonal communication skills- must be able to work with a variety of teams to create comprehensive strategies
• Effective problem-solving abilities and strong organizational skills
• Good knowledge of accounting is essential.
• Project management experience - must be able to develop processes, manage multiple priorities, and work under time constraints with autonomy within project parameters.
• High attention to detail and commitment to accuracy.
• Must be self-motivated and organized; able to take direction and work independently.
• Computer literate with knowledge of Microsoft Windows Suite. (Excel Word, Outlook, PowerPoint, Visio), accounting software & Tally accounting, Oracle Accounting.

You Are Good At

• Good written and verbal skills in English and Hindi are essential. Ability to understand and speak a local language(s) desired.
• Ability to manage multiple priorities and work effectively in a team.
• Communication with Rotarians, answering their routine queries.
• Giving and receiving constructive feedback
• Prioritizing workload
• Making decisions

You Are Open To

• Travel

You Will Be Responsible For

Regulatory Compliances

• Assist Manager in ensuring timely reporting under the laws, rules & regulations applicable to RISAO/RF(I) viz. annual returns under Income Tax, Companies Act, Society’ s Act, Goods & Services Tax Act, Foreign Contribution (Regulation) Act, Works Contract Act; monthly and quarterly return of TDS Returns etc.
• Assist Manager in maintenance of statutory records of RISAO a Section 25 Company under Companies Ac, 1956 viz. Minutes Book for entire Board Meetings and Annual Shareholders’ meeting, Register of Directors, Shareholders, etc.
• Responsible for reviewing reports submitted by tax/ audit consultants assigned for compliance matters
• Handle various compliances pertaining to various statutory guidelines applicable on RI South Asia Office.
• Draft Board items related to compliance matters related with RFI and RISAO.
• Review, analyze and coordinate all Income tax and GST cases pertaining to Rotary entities.
• Research and reply to any queries raised by WHQ related to Income tax and GST matters
• Assist Manager in acquiring, maintaining, and continuously updating policies of regulatory bodies including FCRA, CSR, Income Tax, Goods and Service Tax Act and laws regarding registration of Society/ Trust.
• Assist Manager in reviewing matters related to organizational compliances like Finance (GST/ Income tax scrutiny and assessments, financials of RFI/ RISAO, INPPS,).
• Work with the Legal and Finance Department in creating upfront controls, especially those related to setting up fiscal controls and accounting procedures for RFI and RISAO.

Accounts Payables

• Assist Manager in timely reporting of financial information to WHQ for General Ledger closings, the preparation of RI/TRF financial statements, and for meeting all office and local entity requirements.
• Assist Manager in handling any discrepancy of accounts, exchange rates, Policies and Procedures (P&P) etc. between local records and WHQ's, and make any necessary corrections
• Draft Request for Proposal (RFP) and other documentation. Actively participate in selection of auditors and consultants as assigned
• Process bills for fees of consultants.
• Preparation of quarterly compliance report.
• Work with teams to ensure that CSR funds are spent in accordance with approved budgets and are complaint with CSR law.
• Support audit requirements by gathering and providing necessary documentation, coordinating with Chartered Accountants for the attestation of UCs, and ensuring compliance with financial regulations.
• Regularly review the General Ledger for CSR-related activities, ensuring transactions are accurately recorded under the correct entity code (465) to maintain financial integrity.
• Take on additional duties as assigned by management, including supporting special projects, addressing urgent financial issues, or assisting with other CSR-related tasks as needed.
• Prior to CSR disbursements, ensure that approved CSR projects are compliant with Schedule VII of Companies Act 2013.
• Serve as point of contact for the consultant responsible for finalizing Utilization Certificate for the CSR companies.

Accounts Receivables

• Regularly review and enhance the contribution process by identifying inefficiencies, integrating stakeholder feedback, implementing automation where possible, and ensuring alignment with Rotary International standards to strengthen transparency, accuracy, and donor satisfaction.
• Proactively explore and adopt new opportunities and innovative methods for collecting donations to The Rotary Foundation (India), including digital payment platforms, recurring giving models, corporate partnerships, and emerging fundraising trends to expand reach.
• Consistently review and optimize the Accounts Receivable processes of the Rotary International South Asia Office, while strengthening coordination with the World Headquarters (WHQ) finance team to ensure timely reconciliation, accurate reporting, and robust financial controls.

Leadership Attributes

• Collaboration : Work cooperatively with other teams.
• Adaptability : Adapt to change with a positive attitude.
• Productivity : Strive to produce consistently excellent results.
• Innovation: Think creatively & propose new ways to do things.
• Accountability : Take ownership of decisions.
• Presence : Display a professional presence.
• Strategy : Contribute to Strategic Goals.