QA ADMINISTRATIVE ASSISTANT II

Description

Position at JBS USA

Daily Responsibilities

• Livestock Reconciliation — Reconcile FSIS Slaughter Report from accounting/livestock; verify accuracy before submitting to USDA.
• Retrieve Accounting Paperwork — Retrieve Hold Tags, Kill Reports, and other required documents from Accounting.
• Retrieve Mailroom Paperwork — Collect daily paperwork for the TS Department from the mailroom.
• Sort & File Daily Production Records — Sort Kill, Cut, Shipping, HACCP, and government‑required paperwork; input into database and file accordingly.
• Daily Paperwork Input — Input daily paperwork into database and file in proper record categories.
• Overnight FSCAR Review — Check for FSCARs turned in overnight; input into database and file.
• ABF Program Updates — Update daily operations papers for Antibiotic Free, Open Pen Gestation, and Ractopamine programs; file accordingly.
• Record Review with USDA Inspector — Conduct daily record review with government inspector; file reviewed documents.
• Operations Sheet Verification — Verify daily operations sheets for:
• Missing skinner blades (missing pieces, product affected, product on hold)
• Skinner glove checks (missing pieces, product affected, product on hold)
• Product changeovers (times, product)
• Dating verification (accuracy, issues) File all verified documents accordingly.
• Product Return Verification — Verify product return paperwork and file.
• Food Safety Audit Monitoring — Monitor and verify food safety audits/performance; file records.
• HACCP Paper Verification — Monitor, verify, and file all HACCP records daily.
• Government Loin Roast Program Records — Monitor/verify paperwork for the government Loin Roast Program and supporting audit documents; file accordingly.
• NSIS Paperwork Review — Perform daily HACCP record reviews and pre‑shipment review electronically; print as needed.
• HACCP Kill Review — Review HACCP Kill records daily; complete pre‑shipment review.
• HACCP Cut Review — Review HACCP Cut records daily; complete pre‑shipment review.
• RTC Kill Audits — Review RTC audit documentation daily; complete HACCP record checks and pre‑shipment review.
• Rendering Packet Verification — Monitor, verify, and sign off on rendering packets daily; contact departments for discrepancies and file.
• NR Entry & Routing — Enter NR information into FSCAR up to Preventative Measure; route FSCAR to appropriate staff.
• Packers & Stockyards Gam Weight Review — Review documents for errors; verify math calculations.
• Packers & Stockyards Static vs Pay Weight — Review documents for errors; verify weight calculations.
• Daily SSOP Audit Sign‑Off — Monitor, verify, and sign off daily SSOP audits; contact departments for discrepancies; file accordingly.
• Daily Pre‑Operational Records — Monitor, verify, sign off, and input daily pre‑operational records; file accordingly.
• Daily Missing Paperwork Notifications — send daily emails to departments missing required paperwork.
• Daily HIMP Input — Input daily HIMP records for Upper Control Limit tracking under USDA program.

Weekly Responsibilities

• FSCAR Monitoring — Track open FSCARs; ensure none remain open beyond 3 weeks unless justified. Groom high‑risk FSCARs for grammar, clarity, and strong CA/PM statements.
• TS Weekly Reports — Calculate and print TS weekly reports for Food Safety meetings for the Plant Regulatory Superintendent.
• FS & USDA Meeting Documentation — Update notes after each meeting; maintain sign‑in sheets and supporting documents.
• Quality Audits – Cut — Review weekly Cut audits for completeness and accuracy.

Monthly Responsibilities

• Document Control Management — Maintain master document control; track updates, maintain version control, and challenge documentation prior to audits.

As‑Needed Responsibilities

• Audit Preparation & Support — Prepare documents for BRC, SVP Programs, Rendering audits, and other external audits; groom paperwork for accuracy and compliance.
• Safety Chain Audit Monitoring — Monitor audits in Safety Chain; print and review records for government review.
• Safety Chain Record Maintenance — Maintain records in Safety Chain; create and update documents as needed.
• Pre‑Price Listing Updates — Update pre‑price listings in Safety Chain and attachments as needed.
• Excel Spreadsheet Creation — Create spreadsheets for departments as needed.
• Non‑Compliance Record Monitoring — Monitor, verify, and input NR records and correlating FSCARs; file accordingly.
• Record Archiving — Archive all records every 90 days; maintain minimum 90 days in office.
• Run Auditor Reports — Run reports needed for government or external auditors; update paperwork accordingly.
• Address Daily Issues — manage various issues that arise throughout daily TS processes.

equired Skills/Abilities:

• Minimum 6 months of technical services/quality assurance, food safety, auditing, or production experience.
• Understanding of USDA requirements (HACCP). Able to rethink and improve business for continued growth.
• Ability to prioritize tasks.
• Ability to provide leadership/motivation to engage employees in the business.
• Basic computer and Microsoft Office software (word, PowerPoint, excel) skills.
• Ability to learn and use knife skills.
• Internal applicants must have less than 2 attendance points and no written warnings or suspensions in the last calendar year.

Education, Experience, Qualifications:

• High school diploma or equivalent.
• Bilingual (plus but not required)
• Computer skills and knowledge
• Can perform the functions of the job with or without a reasonable accommodation.

Physical Requirements:

• Climbing stairs
• Frequent visits to production areas, environment consists of: Hot, Cold, Smells, PPE Required

The Applicant who fills this position will be eligible for the following compensation and benefits:

Benefits:

• Base Salary: $20.51/HR min-$23.08/HR mid
• Health, Dental, Vision coverage begins after 60 days of employment
• Paid Time off: sick leave, vacation, and 6 company observed holidays
• 401(k): company match beings after the first year of service and follows the company vesting schedule
• Incentive pay: This position is eligible to participate in the Company’s annual bonus plan, the amount of bonus varies and is subject to the standard terms and condition of the incentive program
• Career Development: Our Company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs.
• Short Term Disability
• Long Term Disability
• JBS/Memorial Hospital Partnership
• On-site bank
• On-site cafeteria
• Employee Assistance Program
• Discounted meat sales

For individuals assigned and/or hired to work in states where it is required by law to include a reasonable estimate of the compensation for any given position, compensation ranges are specific to those states and takes into account various factors that are considered in making compensation decisions, including but not limited to a candidate’s relevant experience, qualifications, skills, competencies, and proficiencies for the role.

This position does not have an application deadline. We will continue to recruit until the position has been filled

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us:

JBS USA is a leading global provider of diversified, high-quality food products, including a portfolio of well-recognized brands and innovative, easy-to-use food solutions. We process, prepare, package and deliver fresh and value-added premium meat, poultry and retail-ready food products for customers in approximately 100 countries on six continents. We are also the majority shareholder of Pilgrim’s, the largest poultry company in North America. JBS USA employs more than 100,000 team members, and our corporate office is located in beautiful Greeley, Colorado, where our 1,200 team members onsite enjoy more than 300 days of sunshine a year.

Our mission: To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members.

Our core values: Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

JBS is an Equal Opportunity Employer EOE/AA/M/F/D/V

Unsolicited Assistance: JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should the candidate be hired by JBS and its companies because of an unsolicited referral.