Accounts Receivable Manager

About the role

The AR Manager will support the day-to-day sales and payments of AA Medical. Within the role, additional responsibilities include, maintaining accurate financial records, and monitoring multiple various cash platforms (e, g., bank accounts and payment processers). This role will also be responsible for working with the AA Medical sales department on proper application of customer payments/deposits and customer account reconciliation along with coordinating outreach with customers on past due balances. The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and a proactive approach to problem-solving.

Key Responsibilities

• General ledger / trial balance maintenance:
• • Daily review of financial transactions, including wire and ACH transactions through the Company’s operating bank accounts and payment processer interfaces (e.g., PayPal, eBay, Stripe and VersaPay, etc.) to ensure proper coding into the Company’s trial balance in NetSuite.
• Accounts Receivable:
• • Timely correspondence with the Company’s sales representatives to confirm customer payments are applied to appropriate sales orders/invoices linked with customer accounts.
  • Manage and review customer payment terms, ensuring compliance with company policies and agreements.
  • Monitor customer deposit balances and ensure proper communication is maintained with internal and external parties of available customer balances and amounts owed on invoices
  • Monitor A/R balances and follow-up on past due balances with customers, where applicable.
  • Audit customer invoices, identify discrepancies, and work with sales representative to solve any discrepancies, where applicable.
  • Reconcile customer payments to invoices and AR reports, investigating discrepancies as necessary. Manage and improve customer set-up and credit approval process with the finance department and sales department.
• Financial Reporting Support:
• • Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts.
  • Prepare cash account reconciliation in conjunction with the month-end close process
  • Perform monthly account reconciliation of the AR Aging and other applicable receivable accounts
• Audit and Compliance:
• • Maintain organized records and documentation to support internal and external audits. Assist with preparing documents for audits, tax filings, and regulatory compliance.
  • Perform sales & use tax filings in applicable jurisdictions
• Process Improvement and Coordination:
• • Assist with new vendor set-up for new customer onboarding
  • Identify opportunities for process improvements to streamline daily accounting operation, across multiple locations and subsidiaries
• Other Ad Hoc tasks:
• • Back up for other team members as needed during their PTO
  • Assist with integrating financial records and systems from newly acquired companies into AA Medical’s accounting systems. Help with data entry and reconciliation as part of the post-acquisition financial integration process.

Skills

• Strong analytical and problem-solving skills.
• Attention to detail and high level of accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Excellent organizational and time management skills.