Executive Events Coordinator I

Description

Executive Events Coordinator

Contract, 2/12/2026 - 4/3/2026, intention to extend

onsite 5 days/week.

Day to day: This will be a role on the events team. 1/2 the day will be spent fielding event requests and managing the events calendar for 20+ event spaces, and the remainder would be spent planning and executing event. The ratio of this and time spent will be dependent on business needs.

Overview:

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team.

We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

• The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include: customer meetings, executive receptions, intimate dinners, town halls and employee events

• Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

• Solid office management / workplace environment knowledge

• Ticketing and planning on Salesforce platform, and managing G-cal

• Strong customer service and executive interaction experience

• Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

• Continuous development of team playbooks and standard operating procedures

• Organize logistics, from beginning to end

• Pre, onsite and post event logistical management

• Key stakeholder for G-Cal calendar management for internal event space

• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

• Management of event statistics and ad hoc reporting

• Manage various workplace projects as assigned

• Multitask many events and projects at one time

Required Skills:

• Experience will be evaluated based on alignment to the core competencies for the role

• Highly personable and customer service focused with great attention to detail

• Excellent written and verbal communication with ability to proactively address client's needs

• Excellent organizational skills and able to manage a calendar with multiple concurrent events

• Experience in managing budgets, financial planning and tracking

• Excellent problem-solving skills with ability to creatively negotiate demands

• Results-oriented, customer-driven, and organized

• Knowledge of Salesforce platform

• Assess and prioritize workload in a strict deadline centric environment

• Thrive on teamwork and overcoming obstacles

• Ability to work a flexible schedule as needed

• In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

Interview Process: 2-3 rounds

Top Skills Details

event management,event planning,event coordination

Additional Skills & Qualifications

• Candidates need to have great organizational skills, Able to engage with C-Suites/Executives, managing different projects at once. Engagements with the clients is handled very meticulously.

• Customer Facing, bringing them onsite and making it a memorable experience.

• Candidates with experience in Non-Profits would be great.

• Open to seeing candidates with 2-3 years of exp or up to 10 years.

• Bulk of there business is meetings, ordering catering, providing a unique experience to the client or nonprofit.

• Opportunity for candidates to volunteer in the tower, own different vendor relationships. Lots of growth opps as well.

• 6 month Contract Extendable. Closer to the 2 year mark there is opportunity for conversion.

• Fully Onsite.

• Works well on a large team, able to take professional feedback and apply it accordingly.

• Someone who has worked in TECH and the Event Space is ideal.

• Anyone coming in with a rolodex of professional relationships/vendors is great.

Experience Level

Intermediate Level

This is a Contract position based out of Chicago, IL.

The pay range for this position is $45.00 - $51.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chicago,IL.

This position is anticipated to close on Jan 16, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.