Administrative Assistant

Administrative Assistant – Commercial Real Estate

Direct Hire; $45K - $55K

Lisle, IL 60532

Position Summary:

This role will be responsible for supporting daily office operations by serving as the first point of contact for visitors and callers, managing office logistics, maintaining organized records, and assisting with administrative and documentation needs. This role ensures the office runs efficiently and professionally while supporting property management and operations teams.

Key Responsibilities:

· Answer and direct incoming phone calls in a professional manner

· Greet visitors and ensure a welcoming office environment

· Receive and distribute deliveries and packages

· Open incoming mail, date-stamp and log invoices, and distribute mail internally

· Prepare and process outgoing mail, including stamping envelopes and organizing shipments

· Coordinate FedEx and UPS shipments

· Order office supplies and maintain inventory levels

· Track and manage maintenance and service of office equipment, including printers

· Maintain all office filing systems, both digital and physical

· Assist with drafting and formatting documents as needed

· Support administrative needs for the organization

· Assist with event coordination/planning and marketing

· Assist with editing marketing materials utilizing Microsoft software

· Maintain a clean, organized, and professional office environment

Skills & Qualifications:

· Strong organizational and time management skills

· Excellent written and verbal communication skills

· High attention to detail and accuracy

· Ability to manage multiple tasks and prioritize effectively

· Proficiency in Microsoft Office and general office technology

· Professional demeanor and customer-service oriented

· Ability to work independently and as part of a team

Work Environment:

This is primarily an in-office position that requires daily interaction with staff, tenants, vendors, and visitors. Occasional local travel may be required during regular business hours, including but not limited to dropping off or picking up documents or materials, attending or participating in company-sponsored events or outings. Travel is infrequent and typically occurs within the normal workday.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

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BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.