Subcontract Manager

The Company VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field. Project Overview The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. The Senior Subcontract Manager (Procurement/Contracts Manager) will be responsible for the management of the commercial, administration and contractual aspects of the Designer JV. Learn more about the RLE project at the WVTCP-RLE website here! The Position The Subcontract / Procurement Manager ensures that all procurement and subcontracting activities follow the project’s established Procurement & Contract Management Procedure, guaranteeing: Full compliance with DBE, Buy America, and CTA requirementsAccurate and complete documentation for all procurement packagesClear traceability of actions, approvals, and records in project systemsConsistent coordination across technical and commercial teamsTimely progression of each package through all phases: planning, solicitation, evaluation, approval, subcontract award, and close-out. This role is process-driven, documentation-focused, and requires strong coordination across multiple stakeholders. Responsibilities: Procurement Process Management & Compliance Lead, track, and control all steps in the project procurement workflow.Maintain the Procurement Plan and Buyout List with Project Controls and the DBE/Diversity team.Ensure compliance with Disadvantaged Business Enterprise (DBE) requirements throughout the procurement cycle, including outreach, tracking logs, NAICS code alignment, and Good-Faith-Effort documentation.Verify that all steps, documents, and approvals are correctly uploaded, named, and stored in SharePoint (or similar document-control platforms). Package Coordination with Engineering & Project Controls Coordinate the release of technical bid packages prepared by the Engineering team.Ensure all procurement documents (solicitation letters, scope packages, evaluation sheets) meet project procedural and compliance standards.Organize and lead coordination meetings with Engineering, Project Controls, the Diversity/DBE team, and Commercial. Bid Management & Evaluation Ensure bids are received, logged, and organized in the designated vendor folders.Prepare or review commercial comparison sheets and evaluation documentation.Confirm DBE outreach completion and Buy America compliance prior to approvals. Approval Workflow Administration Manage internal approval workflows according to project thresholds.Coordinate with relevant reviewers to avoid bottlenecks and maintain timelines.Ensure full traceability of comments, revisions, and validation steps. Subcontract Drafting Support Work with the Contract Administrator to prepare subcontract agreements, purchase orders, and service contracts.Ensure alignment across scope, price, DBE commitments, insurance, and mandatory flow-down requirements. Subcontract Change Management Support processing of subcontractor change requests (PCOs/CORs).Maintain logs, evaluations, and supporting documentation.Coordinate with Engineering, Project Controls, and Commercial to validate changes. Procurement Close-Out Ensure all records, approvals, correspondence, and compliance documents are archived correctly.Coordinate final reconciliation of packages with Project Controls and Commercial. Qualifications: Required 5+ years’ experience in procurement, subcontract management, or contract administration for construction/infrastructure projects.Familiar with Design-Build delivery and major transportation/public works projects.Skilled in structured procurement workflows and handling high-volume documentation.Knowledge of federally funded project requirements.Experience working with major infrastructure contractors.Strong organizational and coordination skills across diverse stakeholders.Attention to detail in documentation, accuracy, and traceability.Proficient in document-management and procurement systems (SharePoint, Procore, SmartBid, CMiC).Ability to collaborate effectively with Engineering, Construction, DBE teams, and Project Controls.Experience working on Joint Venture (JV) construction projectsProactive follow-up and ability to keep processes moving.Clear written and verbal communication.Comfortable in a fast-paced environment requiring precision and compliance.Fluent in English with professional proficiencyValid Driver’s License Preferred Degree in Construction Management, Engineering, Business, Law, or related field.Bilingual (English/Spanish) beneficial due to subcontractor interface. Salary Range $140,000.00 - $150,000.00 Work Environment: Involves a dynamic and challenging work environmentRequired to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site Physical Demands: Must be able to lift 25lbsWalking and standing while in-office or on-siteOccasional climbing on and off equipment and bending VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including: Medical, Dental & Vision InsuranceHealth Reimbursement Account (HRA)Vacation LeaveSick Leave11 Paid HolidaysCompany 401(k) Matching ContributionsEmployee Assistance Program (EAP)Commuter Benefits ProgramParental LeaveTerm Life & AD&D InsuranceShort & Long-Term Disability InsuranceEmployee Stock Ownership Plan (ESOP)Professional Development & TrainingHealth and Wellness Spending Account VCGP USA is an Equal Opportunity Employer, Disability/ Veteran Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters DGP_ films projets 2025 on Vimeo