Administrative Assistant - GRAINCO FS - Mazon, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Administrative Assistant

DEPARTMENT: Mazon-Administration

REPORTS TO: Patrick Newman STATUS: Non-Exempt

PAY RANGE: $18 - $21 / hour

PURPOSE AND SUMMARY STATEMENT

Responsible for performing clerical and accounting duties related to accounts receivable. Assists salesmen in organization of customer orders and product billing. Responsible for inventory reconciliation of fuel, LP and seed. Assists customers and reconciles cash for daily deposits.

ESSENTIAL JOB FUNCTIONS

Assists with bank deposits and daily deposit reports.

Reconcile inventories by processing purchases, sales and related reports.

Customer billing of ag products such as seed, chemicals and turf items.

Ordering office supplies.

Serves as customer contact for statement questions and reconciles discrepancies.

OTHER JOB FUNCTIONS

May be required to run local errands.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires prior work experience to demonstrate knowledge of basic accounting functions and computer systems and programs.

Understanding and experience with the reconciliation, accounts payable and receivable, inventory, balance sheets, internal controls, petty cash, and billing.

Demonstrated ability to work independently and in a team-oriented environment.

Proven professional communication and customer service skills.

Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.

Demonstrated essential abilities business knowledge, collaboration, communication, customer focus, decision making and skill development.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.