Accounts Payable Clerk

The Accounts Payable Clerk is responsible for managing the company’s outgoing financial transactions. This role ensures that invoices are accurate, properly coded, approved, and paid for in a timely manner while maintaining organized records and supporting month-end close activities. The ideal candidate is detail-oriented, reliable, and able to work efficiently in a fast-paced environment.

• Manage vendor onboarding process
• Process corporate, development and construction cost invoices in accordance with Company’s policies and procedures; code invoices when applicable, enter in TimberScan and distribute for processing.
• Prior to draw funding, ensure all consultants have current lien waiver prior to initiating payments.
• Assist Project Accounting team with lien waiver collection.
• Research invoice past due balances and late fees; resolve any open items.
• File and maintain filing system for all invoices through TimberScan and/or Sage 300 CRE; ensure all invoice backup (such as additional correspondence) is filed and/or attached to the invoice.
• Keep track of payment due dates for incoming, date-sensitive invoices; take advantage of discounts available.
• Respond to vendor inquiries and build positive working relationships.
• Schedule and print checks (wires where applicable), obtain signatures on checks, and check bank account balances to confirm available funds; and where applicable, mail check with proper support and attach any additional back up as needed.
• Prepare and upload Positive Pay files to the bank to ensure accuracy of check disbursements and prevent fraudulent activity.
• Maintain vendor W-9 forms, including obtaining approvals and filing.
• Manage 1099 preparation and issuance.
• Assist with month-end close tasks, including recording manual checks in Sage 300 CRE for wire payments, payments automatically withdrawn from bank accounts and receipt of draw funding.
• Assist with administration of Emburse software used for processing expense reports.
• Handle special projects as needed.

Requirements

• Organized, professional, excellent communication skills.
• Attention to detail.
• Able to multi-task in a fast-paced environment.
• Proficiency in MS Office; including excel.
• Experience with Sage 300 CRE preferred.
• Positive attitude; team player.
• Previous accounts payable or accounting experience required.