Office Administrator

Job Description

Job Description

Job Description

We are seeking an experienced individual to fulfill the role of HR Assistant. This position involves managing and supervising the business office functions and serving as an HR Assistant. You will handle inquiries from employees, act as a vendor liaison, and apply company policies to resolve various issues. This role requires sound judgment, the ability to modify processes, and contribute to analysis for problem-solving.

Responsibilities

• Handle sensitive and confidential matters including employee relations and compliance with labor laws.
• Diligently work toward the completion of special projects and requests.
• Assist in onboarding and orientation by preparing offer letters and managing candidate progress.
• Greet and assist visitors and manage key card requests for employees and vendors.
• Manage multiple projects, prioritize tasks, and track deadlines independently and as part of a team.
• Oversee maintenance of office facilities by coordinating repairs and managing service provider relationships.
• Prepare requests by collaborating with hiring managers to compile necessary information.
• Ensure employee files comply with company policies and federal, state, and local regulations.
• Plan and execute employee engagement events.
• Troubleshoot and resolve issues as they arise.
• Perform additional duties as assigned and adhere to company policies.

Qualifications:

• Bachelor's degree minimum
• 2+ years of HR or Office Management experience
• MS Office Proficient
• Strong organizational and multitasking abilities
• Excellent interpersonal skills
• Ability to operate in a fast-paced environment and pivot quickly

This is a Contract to Hire position based out of Libertyville, IL.

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Libertyville,IL.

This position is anticipated to close on Aug 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.