Accounts Payable Specialist
Location: Chicago, IL
Department: Finance & Accounting
Job Type: Full-Time
Reports To: Accounts Payable Manager We are a well-established and rapidly growing company headquartered in Chicago, IL, known for operational excellence and a collaborative, high-performance culture. As we scale our financial operations, we’re looking for an experienced and dependable Accounts Payable Specialist to play a vital role in ensuring the integrity and accuracy of our financial transactions. As a high-level Accounts Payable Specialist, you will be responsible for managing complex AP processes, vendor relationships, and high-volume invoice workflows. You will support month-end close activities, ensure compliance with internal controls, and help streamline AP operations across departments. This is a key role within the finance team, ideal for someone with strong attention to detail, systems expertise, and the ability to drive process improvement.
Accounts Payable Specialist Key Responsibilities:
- Process high-volume vendor invoices accurately and timely in accordance with company policies and procedures
- Manage 3-way match process for purchase orders, receiving documents, and invoices
- Ensure compliance with internal controls and accounting standards
- Review and reconcile vendor statements; resolve discrepancies and outstanding issues
- Prepare weekly and monthly payment runs (ACH, check, wire)
- Collaborate with procurement and operations teams to resolve invoice and payment issues
- Assist with month-end close processes, including AP accruals and reporting
- Maintain accurate and organized AP records and documentation for audit readiness
- Identify opportunities for process improvement and contribute to AP system optimization
- Support internal and external audits by providing necessary documentation and explanations
- 3–5+ years of experience in full-cycle Accounts Payable, preferably in a mid to large-sized organization
- Strong understanding of GAAP and internal control principles related to disbursements
- Proficiency in ERP systems (SAP, Oracle, NetSuite, or similar)
- Intermediate to advanced Excel skills (pivot tables, VLOOKUPs, etc.)
- Excellent organizational skills and attention to detail
- Ability to manage competing deadlines in a fast-paced environment
- Strong communication and interpersonal skills
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
- Competitive salary and benefits package
- Hybrid flexibility for eligible roles
- Modern office in downtown Chicago with easy access to public transportation
- Opportunities for career development and advancement
- Inclusive, team-oriented work culture
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