Proposal Copy Editor - RFP & Corporate Proposals

Our client is seeking a highly detail‑oriented Proposal Copy Editor to support a corporate Request for Proposal (RFP) team on a long‑term contract. This role focuses on editorial review, copy editing, and branding/style enforcement across large, complex proposal documents. You will work closely with proposal managers, subject‑matter experts, and sales teams to ensure all deliverables are clear, accurate, cohesive, and fully compliant with corporate style guidelines.

This position requires experience editing very large documents (400+ pages), strong mastery of Microsoft Word, and the ability to work under tight deadlines in a fast‑paced proposal environment.

No Visa Sponsorship

Contract Duration: 9 months | W2

Location: Remote (U.S. Based)

Requirements:

• Provide comprehensive editorial review of proposal documents, including grammar, syntax, punctuation, clarity, and consistency.
• Edit and refine content developed by subject‑matter experts to produce polished, client‑ready deliverables.
• Ensure strict adherence to corporate branding and style guidelines across written and visual materials.
• Review and improve existing proposal content to enhance clarity, cohesion, and response effectiveness.
• Support proposal workflows, including Q&A responses, forms completion, bios/resumes, and content library updates.
• Serve as a content editor for proposal graphics and visual elements as needed.
• Track editorial progress, manage deadlines, and communicate status updates to proposal managers.
• Handle confidential and sensitive information with professionalism and discretion.

Qualifications/Must-Haves:

• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Proven ability to handle confidential information with discretion.
• High School Diploma or equivalent required; Bachelor's degree preferred.
• 5+ years of professional copy editing, proofreading, or editorial experience.
• Demonstrated experience editing large, multi‑author documents (400+ pages)
• Excellent organizational skills, including planning, prioritization, and scheduling.
• Ability to work independently while managing multiple concurrent deadlines.
• Strong understanding of corporate style guides, branding standards, and one‑voice editing.
• Experience supporting proposal/RFP teams or similar deadline‑driven environments.

Preferred Skills:

• Experience with Smartsheet or similar project‑tracking tools.
• Experience editing resumes/bios and maintaining content repositories.
• Work involves editing very large, complex documents requiring cohesive voice, consistent formatting, and strict style adherence.
• Responsibilities include editorial peer reviews, Q&A support, forms completion, and updating proposal bios and content libraries.
• Ideal candidates are flexible, highly organized, and exceptionally detail‑oriented.
• Familiarity with proposal development processes, RFP compliance, and content libraries.
• Strong interpersonal and communication skills for working with cross‑functional teams.