Accounts Payable Clerk

Job Description

Job Description

JOB SUMMARY

The Accounts Payable Clerk (AP) will be responsible for reconciling vendor statements, reimbursements, verify invoices, and handling payment processing, ensuring all suppliers and service providers are paid accurately and on schedule. This role will manage a large volume of invoices and documentation and must have an awareness of basic accounting practices and procedures. The AP Clerk will identify and resolve invoice discrepancies and will respond to finance related requests within the period designated by Finance Leadership.

JOB DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Monitor the Accounting inbox to receive and review requests for payment or assistance.
• Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
• Keeping accurate records of payments, vendor files, and other relevant documents.
• Assisting with the preparation of financial reports and statements related to accounts payable.
• Charges expenses to accounts and cost centers by analyzing invoice or expense reports.
• Responsible for verifying and resolving purchase order, contract, invoice, reimbursements or payment discrepancies and documentation.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Balancing out all payables each day and assisting in preparation of daily and monthly reports.
• Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
• Perform other duties as assigned.

QUALIFICATIONS

• GED required; Associates preferred.
• Advanced proficiency level with Microsoft products including Word, Power Point, Excel, etc.
• 2-5 years of equivalent work experience in a finance position and FQHC experience a strong plus.
• Ability to work autonomously in a challenging environment.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Excellent time management, follow-through, and organizational skills
• Ability to manage multiple priorities with a high degree of accuracy.
• Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.

SMART GOALS (OUTCOMES)

• Ensuring the accuracy of invoice processing.
• Ensure payments are processed by vendor deadlines.
• Work with Finance Leadership to create processes that minimize fraud.

PHYSICAL REQUIREMENTS

The physical demands described are representative of those that must be met by an employee to successfully perform. The employee frequently is required to stand, walk, reach with hands and arms.

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses, and mental demands.) None known.

EMPLOYMENT CONDITIONS

This job description is to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the duties as described. This job description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned as deemed appropriate commensurate to the position. This document does not represent a contract of employment, and Friend Health - HRDI reserves the right to change this job description and /or assign tasks deemed as needed.

Friend Health – HRDI is an equal opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Friend Health – HRDI provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process). Friend Health - HRDI supports the Pay Transparency Law as an equal opportunity employer.