Representative administration

Description

UNIVERSITY OF ILLINOIS FOUNDATION has an immediate opening for an Representative, Gift Administration

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

The Representative, Gift Administration is responsible for daily and annualized receipt production. Provides timely, accurate information to inquiries from various constituencies as it relates to the services provided in Gift Administration. Supports all programs within the department as directed.

Duties And Responsibilities

• Assist with the production and management of daily and annualized receipts.
• Enter pledges under the direction of a Gift Administration Specialist
• Assist with fund administration, review, maintenance under the direction of a Gift Administration Specialist
• Assist with the management and administration of the matching gift program
• Process and document return of funds requests upon the request of a Gift Administration Specialist.
• Perform administrative support, such as receiving and sorting mail, and assisting the team as needed.
  
  

Required Qualifications

• Minimum of one (1) year of data input, database and/or other directly related experience required
• Operate a personal computer using word processing, spreadsheets, databases, or presentation applications, e.g. Microsoft Office Products (incl. Word, Excel and Outlook)
  
  

Preferred Skills/Experience

• Experience with accounting or business-related fields
• Experience with the donor Tracking and Engagement Database (TED) and Hyland Onbase
• Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures
• Familiarity with University Advancement activities.
• Ability to work on assignments that are moderately complex in nature where judgment and analysis is required in resolving problems and making recommendations
• Effective interpersonal skills including the ability to maintain confidentiality
• Solid customer service skills with the ability to communicate effectively verbally and in writing as well as using good judgment in situations requiring initiative and tact
• Solid time and project management skills
• Solid computer knowledge and ability to use word processing, email, spreadsheet, and database software programs. Computer skills may be subject to testing/verification
  
  

Application Deadline: November 2, 2025

The starting salary range for this position is projected to be $37,000 - $44,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process: For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through For further information regarding application procedures, contact Foundation Human Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER