Executive Assistant

Job Title: Executive Assistant – Contract to hire

Location: Chicago, IL

Industry: Financial Services

Compensation: $38 – $42 / hour

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM, Hybrid (3 days in-office, 2 days remote; on-site days vary based on executive schedules)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client in the financial services industry. This is an exciting opportunity to provide high-level support to senior leadership in a fast-paced and dynamic environment. The ideal candidate will be proactive, highly organized, and comfortable supporting multiple executives simultaneously.

Job Description:

The Executive Assistant will provide direct support to C-level executives, managing complex schedules, coordinating travel, and handling confidential information with discretion. This role requires exceptional organizational skills, strong communication abilities, and the ability to thrive in a professional, fast-paced environment.

Key Responsibilities:

• Provide executive-level administrative support to senior leaders.
• Manage complex calendars and coordinate high-volume scheduling.
• Arrange domestic and international travel, including accommodations and itineraries.
• Prepare, review, and edit presentations, reports, and financial documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Support board meetings, investor meetings, and key client events.
• Manage expense reporting, invoices, and reimbursements.
• Assist with ad hoc projects, including compliance reporting, audits, and due diligence.
• Maintain confidentiality of sensitive business and personal information.

Qualifications:

• Bachelor’s degree preferred (Business, Finance, or related field a plus).
• Minimum of 5+ years of experience supporting C-level executives.
• Previous experience in financial services (investment banking, wealth management, asset management, private equity, etc.) strongly preferred.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple competing priorities with professionalism and discretion.
• Experience with travel booking and expense systems (e.g., Concur) is a plus.

Additional Details:

• Contract-to-hire opportunity; client is looking to move quickly with interviews and onboarding.
• Professional business attire required.

Perks:

• Exposure to senior leadership in a high-profile financial services organization.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.