Administrative Aide I - Part- Time - Monday - Wednesday and Friday

Job Description

Job Description

JCFS is looking to hire an experienced Administrative Aide for Knapp School and Yeshiva. The Administrative Aide is responsible for a variety of clerical tasks to support the successful daily operations of the school. M-W-F, 8-3:30pm total weekly hours (21).

Responsibilities:

• Greeting clients and visitors in a respectful, pleasant manner and ensuring clients are attended to as soon as they enter facility.
• Answers phone calls as directed by the Office Manager, directs calls as needed while maintaining client confidentiality.
• Oversee all aspects of organizing and communications for student transportation and student attendance with parents/ guardians, school districts and vendors.
• Works in conjunction with the Office Manager and coworkers to plan and complete tasks and meet scheduled deadlines.
• Assists with maintaining office supplies, restoking supplies and monitoring stock to ensure office supply levels.
• Maintain accurate client files and data entry into agency client database that is timely, accurate and UR compliant.
• Prepares and prints quarterly and annual student reports and progress notes for distribution.
• Organizes and assists with school mailing and mass communications.
• Generates a variety of reports and distributes to the appropriate staff member.
• Performs other related duties as required, including relieving other administration.
• Responsible for following agency safety guidelines and procedures related to front office operations.
• Observe in every respect the confidential nature of the Agency's services or operations.
• Monitor compliance with service or agency schedules, referring problems to the Office Manager and/or facilities as necessary to implement program activities.
• Performs other administrative and office support tasks as assigned.

REQUIREMENTS:

• HS Diploma or equivalent.
• 2 years or more in administrative office experience. Prior experience working in a school setting.
• Must have a customer service-oriented attitude in serving internal and external clients, staff and families.
• Must be able to organize, prioritize, multi-task, and work independently and collaboratively in a fast-paced environment while maintaining attention to detail.
• Must be proficient in Microsoft Office (Word, Excel, Access and Power Point).
• Strong verbal and written interpersonal skills.

What you’ll love about us:

• Time off: Paid time off varies by position – can include vacation days, sick days, paid federal holidays, and paid Jewish holidays.
• Benefits: Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.

• Job Category: Union
• Minimum Compensation: $20.00 hourly

JCFS Chicago is an Equal Opportunity Employer/Minority/Female/Disability/Veteran. JCFS Chicago provides reasonable accommodation to those who need assistance in completing this application. JCFS Chicago is committed to serving the needs of the diverse Chicago metropolitan area. Accredited by COA, Charter member of CWLA, licensed by DCFS.

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