Listing Coordinator

Job Description

Job Description

About the Role

We’re seeking a highly organized, detail-driven Listing Coordinator who thrives in a fast-paced environment and loves keeping things running smoothly behind the scenes. In this role, you’ll support our agents and sellers throughout the listing process—from intake to live listing—ensuring each home is beautifully presented, accurately represented, and launched on time.

This position is ideal for someone with prior real estate experience who enjoys project management, marketing, and client coordination—and wants to play a key role in helping homes hit the market successfully.

$45,000

Key Responsibilities

Primary duties include listing preparation, client communication, data entry, coordination of vendors, and management of listing documentation across digital and physical systems.

• Listing Management: Coordinate all aspects of the listing process to ensure homes are market-ready, from pulling property data to organizing listing files.
• Client Coordination: Communicate with sellers to confirm appointments, share next steps, and provide timely follow-ups throughout the listing prep phase.
• Vendor Scheduling: Schedule and coordinate photography, staging, lockbox installation, and other listing services.
• System & File Management: Maintain up-to-date information in Lofty CRM and Google Drive; manage physical folders and ensure all listing documentation is organized and complete.
• Team Collaboration: Work closely with agents and the support team to ensure smooth handoffs and alignment throughout the pre-listing phase.
• MLS: Enter listings into MLS accurately and ensure all documentation complies with office and broker standards.

Tools & Systems

• Lofty CRM – for task management, contact roles, and document tracking
• MLS – to pull comps, tax records, and property details
• Google Drive – for data tracking and shared documents

Ideal Candidate Profile

You are:

• Experienced in real estate (1+ years preferred in listing coordination, transaction coordination, title, or similar)
• Exceptionally organized and process-oriented
• A strong communicator who can adapt tone and style to client preferences
• Comfortable juggling multiple priorities with a high level of accuracy
• Tech-savvy and able to work confidently in CRMs, MLS, Google Suite, and paper-based systems
• A proactive problem-solver who keeps things moving behind the scenes
• A reliable team player who thrives in a fast-paced, supportive environment
• Willing to step in and help where needed, even outside your core responsibilities, to support the broader team

Working Conditions

• In-person position (St. Charles office)
• Standard 8-hour shifts with a 30-minute unpaid meal break
• May occasionally require flexibility for appointment coordination or market demands
• Must be comfortable using a computer for most of the workday and organizing physical files

Why Join the Sarah Leonard Team?

• Be part of one of the highest-producing real estate teams in the country
• Join a team culture that values communication, consistency, and care—for both clients and coworkers
• Enjoy the fast pace of real estate without the pressure to sell
• Ideal for someone with a real estate background looking for a stable, full-time role in operations and marketing
• Work in a supportive, growth-oriented environment where your attention to detail and coordination skills make a real impact

Why Join the Sarah Leonard Team?

• Help one of the nation’s top real estate teams run smarter and more efficiently
• Use your skills in analysis, structure, and accountability to make a tangible difference
• Join a supportive team culture that values professionalism, collaboration, and results
• Enjoy a fast-paced environment where you get to focus on process and performance—not sales