Accounts Payable (AP) Supervisor

Full-time

Description

PRIMARY FUNCTION

The Primary function of this Accounts Payable (AP) Supervisor position will be to oversee the accounts payable function, ensuring accurate processing of invoices, maintaining vendor relationships, and supporting accuracy of financial records. This is an on-site position at our facility in Winnsboro, SC.

ESSENTIAL FUNCTIONS

The essential functions (i.e., key responsibilities with expected end results) which must be accomplished to fulfill the purpose of AP Supervisor position are described below.

• Maintain accounting files and records
• Oversee vendor onboarding compliance (W-9 collection, payment terms, banking verification)
• Supervise AP staff; provide ongoing training, performance feedback, and workload prioritization
• Develop, implement, and enforce AP policies, procedures, and internal controls to ensure accuracy, efficiency, and compliance
• Identify opportunities to automate or streamline AP processes, leveraging system functionality (NetSuite, Tipalti, Ramp, Expensify etc.)
• Daily operational accounting transaction management and review
• Create reports regarding the status of accounts and actively monitor
• Research and resolve issues including aged open bills, payment voids, bill credits & disputes
• Build and maintain strong relationships with vendors; lead resolution of escalated issues
• Maintain controls to prevent duplicate payments, fraud, and unauthorized transactions
• Assist in month-end GL close process and prepare AP GL account reconciliations
• Responsibility for annual Form 1099 preparation and filing
• Coordination & communication with other departments
• Perform other related duties as assigned

KEY COMPETENCIES

• Excellent communicator
• A team player with ability to collaborate with functional departments
• Motivated self-starter, resourceful and independent
• Strong business integrity and holds sensitive information in confidence
• Good problem-solving skills
• Well-organized and capable of managing multiple priorities effectively
• Understands and possesses the ability to work in a multi-cultural environment
• Attention to detail

Requirements

• Bachelor’s degree in accounting preferred, not required.
• At least five years of experience in Accounts Payable, including supervisory responsibilities preferred
• Excellent verbal and written communication skills
• Excellent organizational skills especially regarding email and supporting documentation
• Attention to detail, thoroughness, and follow through
• Knowledge of general financial accounting and compliance
• Understanding of and the ability to adhere to generally accepted accounting principles
• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
• Sense of urgency and ability to manage priorities in deadline-oriented environment
• Team player with strong work ethic
• Ability to anticipate work needs and interact professionally with customers/vendors and business partners
• Proficient with Microsoft Office Suite or related software
• Proficiency in MS Excel (Setting up a workbook, sorting, subtotaling, pivot tables, formulas, etc)
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

ADDITIONAL INFORMATION

This job description in no way states or implies that these are the only duties to be performed by the incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or experience.

Physical Demands of AP Supervisor Position

These physical demands are representative of the physical requirements necessary for an associate to successfully perform the essential functions of the AP Supervisor. Reasonable accommodation will be made to enable people with disabilities to perform the described essential functions of the job. While performing the responsibilities of the job, the employee is required to communicate with others effectively. Prolonged periods of sitting at a desk and working with computers. The employee is occasionally required to bend, twist, turn and reach. Vision abilities required by this job include close vision. A person in this role should be able to lift 15-30 lbs. at times.

Work Environment for the AP Supervisor

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the AP Supervisor will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. The noise level in the work environment is usually quiet to moderate.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Element TV Company, LP provides equal employment opportunities (EEO) to all employee and applicants for employment without regard to race, color, religion, sex, national original, age disability or genetics. In addition to federal law requirements, Element TV Company, LP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Element TV Company, LP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Element TV Company, LP’s employees to perform their job duties may result in discipline up to and including discharge.

The Job Description does not create a contract of employment. It is a summary of the typical functions of a job and is not intended to be an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The Company reserves the right to modify or revise the job duties or job descriptions in part or in their entirety.