VEHICLE COORDINATOR - (TECHNICAL MANAGER III)

Job Requisition ID: 49428 IPR# 25-00270
Closing Date: 09/18/2025
​Agency: Department of Transportation

Position Title: Technical Manager III
Salary: Anticipated Starting Salary: $5,055 Monthly; Full Range: $5,055 - $8,800 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro Tech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position is accountable for compiling and maintaining detailed information pertaining to the use, operation, cost, and condition of the vehicle fleet for the Bureau of Investigation and Compliance (BIC). This position is also responsible for administering the vehicle fleet operation and annual physical inventory of in-house equipment for BIC as outlined in the department’s Property Control and Inventory Manual.

Essential Functions

• Administers and maintains operation of Bureau of Investigation and Compliance (BIC)’s vehicle fleet including all vehicles and trailers assigned to field personnel and interim assignment vehicles. This involves ensuring that all vehicles are always maintained and in good working condition including resolving mechanical and operational problems on short notice.
• Administers BIC’s Asset Management Program (AMP) by providing timely and accurate data entry and management reports and ensuring proper utilization of BIC's vehicle fleet.
• Ensures compliance with all AMP required procedures for BIC vehicles by preparing vehicle cost and utilization reports.
• Formulates and implements changes in BIC’s vehicle use and maintenance procedures and acts as the liaison with Bureau of Business Services (BoBS), Central Management Services, Division of Vehicles (CMS/DOV), and Secretary of State (SOS) to interpret and implement vehicle policy changes by these agencies.
• Administers BIC’s vehicle retention program to retain and reallocate more than 75 vehicles and trailers annually.
• Ensures BIC performs an annual physical inventory of in-house equipment and vehicles as outlined in the department’s Property Control and Inventory Manual.
• Works closely with BoBS in processing requests for vehicle credit card replacement, title changes and transfers, I-Pass replacement, license plate acquisitions, and other vehicle support services.
• Creates, updates and maintains an internal BIC fleet procedure manual for all BIC personnel to follow.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Minimum Qualifications

• Completion of a bachelor's degree majoring in business or public administration, or a related field; OR completion of two years of college plus two years of experience with vehicle or fleet operations management, operational equipment maintenance management, or combination thereof; OR six years of experience with vehicle or fleet operations management, operational equipment maintenance management, or combination thereof.

Preferred Qualifications

• Ability to plan, schedule, and organize vehicle fleet activities
• Ability to establish programs, procedures, policies, and guidelines related to vehicle fleet management.
• Ability to review, organize, and evaluate preventative service and maintenance documentation,
  receipts, and billing statements information systems.

Conditions of Employment

• Occasional statewide travel with overnight stays.
• Valid driver’s license.
• Successful completion of a background screening

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

About the Agency

The Illinois Department of Transportation is seeking to hire a Vehicle Coordinator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 3215 Executive Park Dr, Springfield, Illinois, 62703

Work Office: Office of Finance & Administration, Bureau of Investigations & Compliance

Agency Contact: [email protected]
Posting Group: Transportation; Building, Fleet & Institutional Support; Fiscal, Finance & Procurement

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this

position. As a result, the employee should be aware that if offered non-State employment during State

employment or within one year immediately after ending State employment, the employee shall, prior

to accepting any such non-State employment offer, notify the Office of the Executive Inspector

General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

NOTICE: Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status, listed duties, job responsibilities, or working title of Vehicle Coordinator but does provide the position with additional job protections not previously available. This position will change from the Technical Manager III classification to Transportation Executive I in the near future as part of the completion of this ongoing administrative alignment project.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]