Legal Assistant

Position Summary

We are seeking a highly organized and detail-oriented Legal Assistant to join our Legal Department. This position plays a critical role in supporting the legal team across a broad range of responsibilities, including document management, legal research, calendar coordination, and preparation of legal materials. The ideal candidate will demonstrate strong technical proficiency, excellent writing and communication skills, and a high level of discretion and professionalism.

This is a full-time role with an expectation of occasional work outside standard business hours.

Key Responsibilities

• Manage and maintain legal department calendars, deadlines, and document filing systems
• Draft, proofread, format, and finalize legal documents with a high level of accuracy
• Assist with preparation of exhibits and responses to governmental and legal inquiries, including subpoenas
• Conduct legal research, including review of Secretary of State filings and corporate governance documents
• Convert and compare documents between PDF and Word formats; track and manage revisions
• Support the preparation of materials for board meetings and legal submissions
• Ensure accurate and confidential handling of sensitive information
• Provide administrative support for internal legal operations and investor documentation
• Take meeting minutes

Qualifications

Required:

• Minimum of 3 years of relevant experience as a legal assistant, preferably within a corporate or law firm environment with exposure to corporate law
• Exceptional proficiency in Microsoft Word; working knowledge of Excel (pivot tables a plus)
• Strong understanding of legal terminology, processes, and document production standards
• Excellent organizational skills and meticulous attention to detail
• Proven ability to manage multiple priorities and meet deadlines
• Demonstrated ability to maintain strict confidentiality
• Effective written and verbal communication skills

Preferred:

• Associate or Bachelor’s degree
• Experience with LEXIS, Westlaw, or similar legal research platforms
• Prior involvement in document production processes, including bates stamping and exhibit preparation
• Experience working with contracts, NDAs, intellectual property, corporate governance, or finance-related legal matters
• Writing samples demonstrating legal writing ability, if applying for the role

Candidate Profile

• Professional, dependable, and proactive
• Demonstrated commitment to high-quality work and professional growth
• Flexible and adaptable to evolving priorities and demands
• Noteworthy track record of employment stability