Administrative Assistant

Our client is a boutique investment management firm based in Chicago and they are currently seeking an Administrative Assistant to support their office operations, leadership team, and front desk during a critical period of coverage. This role is ideal for someone who enjoys creating a polished, organized office environment, is highly dependable, and brings a proactive, professional attitude to everything they do.

What You’ll Do:

• Open the office daily by 7:45 AM, tidy the front desk, and prepare for incoming meetings
• Monitor the office calendar and prepare conference rooms for visitors
• Greet guests warmly by name, escort them to meetings, offer beverages, and handle coat check
• Receive and distribute catering; ensure meeting rooms are clean and reset between appointments
• Sort and distribute daily mail and packages; scan and route documents under Office Manager direction
• Maintain office supply inventory, prepare online orders, receive and unpack deliveries
• Support team members with office-related tasks: copying, scanning, expense reporting, and supply research
• Keep pantry and supply cabinets organized and fully stocked
• Refill copy machines and notify Office Manager of building or facility issues
• Assist with client presentation book assembly, shipping, and document prep
• Help clean and organize office storage and common areas as needed

What You’ll Bring:

• Previous administrative or office support experience preferred
• Excellent interpersonal and communication skills; strong attention to detail
• Professionalism, punctuality, and ability to represent the company at the front desk
• Proficiency with Microsoft Office; comfort using email, scanning tools, and printers/copiers
• Ability to stay organized, juggle multiple tasks, and maintain a tidy and welcoming office environment
• A helpful, can-do attitude with flexibility to support the team as needed

Why Join?

• Be part of a respected investment firm with a supportive, collaborative team culture
• Gain hands-on experience supporting executives and contributing to day-to-day office operations
• Work in a beautiful downtown office environment with exposure to finance professionals
• Flexible, part-time schedule with consistent hours

If you’re a dependable and detail-oriented professional looking for a temporary role with real impact, we’d love to hear from you.

Schedule: Tuesday–Thursday | 7:45 AM – 3:00 PM
Assignment Start Date: Mid-January 2026
Duration: 3 to 6 months
Compensation: $20–$25/hour (based on experience
Benefits: medical/dental/vision

Allison Sachnoff
Senior Recruiter
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