Transportation Office Administrator

Job Title: Transportation Office Administrator

Location (city, state): Romeoville, IL (100% In Office)

Industry: Food Manufacturing / Distribution

Pay: $20–$22/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a large and rapidly growing food manufacturing and distribution organization. This team is known for long employee tenure, strong leadership, and a collaborative, team-first culture. They offer a stable environment with clear opportunities for long-term growth and internal mobility.

Job Description:

This role supports the transportation and logistics team by managing high volumes of documentation, data entry, and shipment tracking. The Transportation Office Administrator plays a critical role in ensuring accuracy, timeliness, and smooth day-to-day transportation operations in a fast-paced, high-volume environment. This is a contract-to-hire opportunity with strong potential for long-term advancement.

Key Responsibilities:

• Process transportation paperwork immediately upon receipt, including high-volume Monday catch-up
• Review, scan, copy, and upload pickup and delivery documentation
• Spend 6–7 hours per day entering, reviewing, and validating transportation data
• Enter pickup dates, shipment notes, billing details, and routing information across multiple systems
• Track and trace shipments, providing pickup and delivery status updates
• Audit and scrub data in real time to ensure accuracy and completeness
• Work extensively in Excel to review, organize, and manage spreadsheet data
• Manage high volumes of emails to ensure no POs or requests are missed
• Support vendor coordination and customer service inquiries
• Communicate occasionally with drivers via phone as needed
• Maintain accuracy, organization, and composure in a high-stress, high-volume environment

Qualifications:

• At least 6 months of logistics, transportation, scheduling, or tracking/tracing experience
• Prior professional office experience required (freight brokerage experience a plus)
• Strong attention to detail and comfort working with numerical data all day
• Intermediate Excel skills
• Familiarity with transportation documents such as Bills of Lading (BOLs)
• Ability to handle repetitive, paperwork-heavy tasks for most of the workday
• Reliable, organized, and calm under pressure

Perks:

• Highly tenured and collaborative transportation team
• Supportive leadership that values initiative and hard work
• Clear paths for internal growth and career development
• Exposure to large-scale distribution and logistics operations
• Stable organization with a strong team-oriented culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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