OFFICE COORDINATOR - KEYBOARDING

Job Requisition ID: 49720 25-00290
Closing Date: 09/23/2025
​Agency:  Department of Transportation
Class Title:  OFFICE COORDINATOR - 30025 
Skill Option:  Keyboarding 
Salary: Anticipated Starting Salary $4,128 a month; Full Range $4,128-$5,450 a month
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Office Coordinator for the Bureau of Design and Environment. The successful candidate will, under the direction of the Chief Contracts Official, perform functions related to critical operations of the department’s bid letting process to meet predetermined deadlines essential in accomplishing departmental goals. Coordinates contract and final bid paperwork through the entire bid letting process complicated by the constant overlapping of numerous letting cycle functions. Serves as a front-line resource for client requests, disseminating information to ensure efficient completion of required paperwork. Prepare documentation for lettings, including contracts and bonds. Maintains databases and generates reports.

Essential Functions

• Participates in the coordination of critical functions between various departmental entities for accepting requests to bid and authorizing bidders.
• Utilizing technical knowledge of the bid letting process, responds to daily phone, e-mail and walk-in client requests by offering immediate assistance or direction of inquiries.
• Keyboards a variety of difficult materials requiring extensive knowledge of design bid letting terminology.
• Maintains list of bidders within the ELM mainframe systems.
• Utilizing the ELM system, analyzes requests for authorization to bid received from contractors for each individual bid letting and coordinates contractor’s need of revisions.
• Performs other duties as required or assigned which are reasonable within the scope of those enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers extensive knowledge of office practices, procedures, and programs.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
• Prefers extensive knowledge of basic mathematics.
• Prefers working knowledge of the logic of computer programs.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
• Successful completion of a background investigation.

About the Agency

The Illinois Department of Transportation is seeking to hire an Office Coordinator, Opt. 2.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM-4:30 PM Monday-Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office: Office of Highways Project Implementation/Bureau of Design & Environment

Agency Contact: [email protected]

Posting Group: Transportation; Office & Administrative Support

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]