Administrative Assistant

Red Bud CUSD #132 is seeking a full-time Administrative Assistant. Candidates must complete a District Employment Application to be considered for this position. Applications are available at and returned via email to [email protected].

QUALIFICATIONS:

• High school diploma.
• A comprehensive knowledge of bookkeeping procedures, record-keeping, and the use of financial management software is highly desirable.
• Personal qualities necessary for working effectively with students, teachers, parents, business representatives, and administrators.
• Demonstrated knowledge of technology and basic math functions.
• Ability to work effectively with our local Board of Education Members, representatives of the Illinois State Board of Education, and other governmental agencies.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Superintendent and Board of Education

JOB GOAL: To work with the administration and Board of Education to ensure the efficient and effective operation of the school district.

PERFORMANCE RESPONSIBILITIES:

• Greet the public in a friendly, prompt manner
• Maintains a professional appearance
• Displays a positive attitude in dealing with all members of our school community, government agencies, and the public
• Handle incoming calls and messages in a courteous and efficient manner
• Screen phone calls and accurately record messages
• Respect and maintain confidentiality in all matters
• Display a positive attitude in dealing with students, staff, and the public
• Handle correspondence in an accurate and timely fashion
• Serve as the custodian of district records. Preserve, maintain, and, when approved, correctly dispose of personnel files, legal documents, historical records, and working papers
• Assemble and disseminate the monthly Board of Education meeting agenda
• Serve as recording secretary at all regular meetings and at some assigned special meetings of the Board of Education
• Maintain Board of Education meeting minutes and policy records
• Serve as the District accounts payable agent, tracking purchase orders and reconciling invoices with purchase orders
• Prepare the monthly bill list for presentation to the Board of Education
• Determine and order various office supplies
• Shares any and all responsibilities as assigned by the Superintendent
• Carries out other duties as directed by the Superintendent and the Board.

TERMS OF EMPLOYMENT: Full-time (35 hour work week), 12-month position. Benefits include medical, dental, vision, paid time off, and IMRF (retirement).

Job Type: Full-time

Pay: $21.97 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Payroll: 1 year (Required)

Language:

• English (Preferred)

Ability to Commute:

• Red Bud, IL 62278 (Required)

Work Location: In person