Receptionist

Job Description

Job Description

Qualifications:

• Minimum 2+ years of recent experience as a receptionist or in a similar front desk or administrative support role.
• Previous experience in receptionist, administrative, or customer service positions.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Clear and professional communication skills, both over the phone and via email.
• Proficiency with Microsoft Office and Microsoft Suite applications.
• Experience with Outlook for email and calendar management.
• Data entry skills with attention to accuracy and detail.
• Experience using ERP systems.
• Comfort working in a front-desk environment and interacting regularly with visitors and internal staff.

Work Environment

This is a fully onsite position in a new facility with state-of-the-art features designed to benefit employees. The standard schedule is Monday through Friday, with a start time around 7:00 AM or 7:30 AM, and an 8.5-hour workday that includes a 30-minute lunch break.

Job Description

This onsite role combines front desk reception, administrative support, and basic HR and accounts payable assistance in a modern, growing facility. You will welcome visitors, manage front desk operations, support HR processes, and assist with administrative tasks that help the organization run smoothly. This position offers the opportunity to grow your skills, contribute to a supportive team, and advance within a company that invests in employee development and internal promotion.

Responsibilities

• Greet visitors and guests in a professional and friendly manner and ensure they feel welcomed upon arrival.
• Sign in all visitors and guests accurately and maintain up-to-date visitor logs.
• Create and issue temporary visitor badges and ensure proper procedures are followed for access and security.
• Serve as the primary point of contact at the front desk, answering questions and directing visitors and callers to the appropriate person or department.
• Manage conference room scheduling, including booking rooms, updating calendars, and resolving scheduling conflicts.
• Coordinate travel arrangements for new hires attending training, including booking transportation and accommodations as needed.
• Scan and upload documents into HR filing systems, ensuring accuracy, organization, and confidentiality.
• Provide general HR administrative support, such as preparing documents, updating records, and assisting with onboarding tasks as requested.
• Assist with Accounts Payable (AP) tasks as needed, such as organizing invoices, data entry, and basic documentation support.
• Handle incoming phone calls and emails, route communications appropriately, and respond to routine inquiries in a timely and professional manner.
• Perform general administrative tasks, including data entry, document preparation, and maintaining organized electronic and physical files.
• Collaborate with team members and other departments to support daily operations and contribute to a positive office environment.

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

The pay range for this position is $23.90 - $29.95/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Schaumburg,IL.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.