Corporate Office Assistant
- Provide day-to-day administrative and project support for the Corporate Team, ensuring proactive follow-through and clear communication with the team.
- Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
- Prepare and submit expense reports on behalf of leadership team members.
- Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
- Plan and set up in-person and virtual meetings (via Microsoft Teams or Zoom), including agendas, materials, note-taking, and action-item follow-up.
- Assist with planning and coordinating company-wide or high-priority customer events.
- Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
- Maintain and distribute key pieces of business documentation, such as business licenses,
- Certificates of Insurance, annual dealer license plates, updated vehicle insurance cards, and more.
- Other duties as assigned.
- 3+ years of experience in a fast-paced administrative support role, preferably supporting senior leaders.
- Strong proficiency with Microsoft Office suite and other technology platforms.
- Proven ability to manage competing priorities and confidential information with discretion.
- Excellent written and verbal communication skills; ability to communicate across all-levels.
- Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
- Comfortable working independently from start to finish on projects in an ambiguous, fast-moving environment.
- Willingness to work flexible hours as business needs require.
- Compensation: $60,000-$80,000. Salary will be determined based on experience, competencies, certifications and education.
- Benefits:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life and AD&D Insurance
- Disability Insurance
- Flexible Spending Account (FSA)
- 401(k) with company match
- Paid Time Off (PTO)
- Paid Sick Time
- Paid Holidays
- Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
Recommended Jobs
$47/RN $38/LPN 4y/o Male, G-Tube (Friday 8am-5pm), Chicago, il
Job Description Job Description We are Hiring for an 4y/o Male Friday 8am-5pm care company that specializes in long-term 1-on-1 private duty nursing for disabled pediatric and adult patients on…
Collections Specialist International
: Who we are? As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologis…
License and title Clerk-Ottawa Toyota
Title: License and Title Clerk Location: Ottawa Toyota Salary-Salary based on Experience Title Clerk Job Requirements: - Previous dealership experience is preferred, but we will train the …
#9.2 [OCIS] Onsite Consecutive Spanish Interpreter in Chicago
Being present at the event, the consecutive interpreter will interpret between individuals who speak English and Spanish. Job Location: Chicago Metropolitan Area, Illinois, United States Job T…
Professional TV Mounter-Skokie, IL
Our Story: Flamingo is an all-in-one resident engagement mobile app. We provide premium services to luxury residential apartment buildings including resident events, fitness classes, and concierge s…
Performance Marketing Specialist (Chicago)
Morning Walk is a Performance Branding Company that seeks to create healthy brand ecosystems through a balance of purpose, experience, and performance to drive growth. We’ve built a team of insatiabl…
Upfit Manufacturing Engineer
WHO WE ARE: Douglas Dynamics is North America’s premier manufacturer and up-fitter of work truck attachments and equipment. Our belief is that our employees and culture are just as important to the c…
Manager
Job Overview We are always on the look out for great people to help lead our amazing team!
Private Swim Instructor
Private Swim Instructor (Independent Contractor) InstaSwim is seeking to partner with professional and experienced private swim instructors to teach lessons in our clients' private homes & commun…
Security Installation Technician: Access Control / Low Voltage (IL)
▶ Security Installation Technician (Access Control) → Immediate Openings, People Focused Team! Full Time | Pays $35.00 - $45.00 per hour | Location: West Chicago, IL with occasional travel as neede…